City of AlhambraRFP for Armored Car and Armored Courier ServicesARMORED CAR AND ARMORED COURIER SERVICESREQUEST SUMMARYThe City of Alhambra is seeking professional services Armored Car and Armored Courier Services. The Contractor must have Bureau of Security and Investigative services licensing, and DMV requirements met for Armored Car and Courier services to propose on this scope.BackgroundThe Finance Department utilizes the services of armored car pickup of regular cash, coin and check deposits from City Hall to the depository vault location. Currently, armed transport carriers pick up the bags of coins and currencies four times per week but is considering reducing service frequency to twice a week. The City requires continued skilled and reputable services for cash transport along with a strong record of safety and dependability, providing the City with reliable, responsive, high-quality service consistently throughout its contract term.While the City is currently utilizing the services of a vendor for this service, this Request for Proposal (RFP) is being issued in compliance with the best practices in the industry to periodically solicit proposals.General RFP Submittal InformationThe following terms and conditions apply to this Request for Proposal (RFP):Any submission of proposals received after the date and time specified in this RFP will not be considered and will be returned unopened.All material received relative to this RFP will become public information and be available for inspection. The City reserves the right to retain all proposals submitted, whether the proposal was selected or judged to be responsive.All material received relative to this RFP will become public information and be available for inspection. The City reserves the right to retain all proposals submitted, whether the proposal was selected or judged to be responsive.The RFP does not commit the City to award a contract. The City reserves the right to select a vendor from the responses received; to waive any or all informalities and/or irregularities; to re-advertise with either an identical or revised scope, to cancel any requirement in its entirety; or to reject any or all proposals received. The City also reserves the right to approve any subcontractors used by submitting vendors.The City retains the right to contact any/all proposing vendors after submittal in order to obtain supplemental information and/or clarification in either oral or written form. Furthermore, an explicit provision of this RFP is that any oral communication made is not binding on the City's proposal process.The City will not be liable for, nor pay for any costs incurred by responding firms relating to the preparation of any proposal for this RFP.Term of EngagementIt is the intent of the City to contract for the services presented herein for five (5) year contract with two (2) additional five-year terms renewal options. It is optional on the part of the City to renew the agreement if it is in the City's best interest to do so. The City shall evaluate the Armored Service's performance to help determine if the Agreement may be renewed. The City desires fixed pricing for the first five (5) years of the contract. Prices in subsequent years shall be negotiated based on satisfactory customer service.The City reserves the right to reject any or all proposals, in whole or part, to waive any informality in any proposal, and to accept the proposal which, in its discretion, is in the best interest of the City. Any proposer may withdraw his proposal, without obligation, at any time prior to the scheduled closing time for receipt of proposals. A withdrawal will not be effective unless made personally or by telephonic notification received prior to the closing date. Proposals may later be referred to the City Council for appropriate action. One flash drive containing a digital copy of the proposal, must be hand/courier delivered or mailed in a sealed package by 11:00 a.m. on July 8th, 2025, to:City of AlhambraAttn: Hsiulee Tran, Assistant Finance Director111 South First StAlhambra, CA 91801RFP QuestionsAll questions and inquiries regarding this request for proposal should be directed in writing no later than 5:00p.m., on June 16, 2025, to: Hsiulee Tran, Assistant Finance Director, and may be sent via email to For security reasons, you must enable JavaScript to view this E-mail address.. Please indicate the Armored Vehicle Services RFP2M25-9 in the subject line. Answers will be sent to all potential respondents.ScheduleThe City reserves the right to make changes to the below schedule, but plans to adhere to the implementation of this RFP process as follows:ACTIONDATESRFP ISSUEDMay 28, 2025RFP PUBLISHEDMay 28, 2025WRITTEN QUESTIONS DUEJune 16, 2025, by 5:00 p.m.RESPONSES TO QUESTIONSJune 24, 2025, by 5:00 p.m.PROPOSALS DUEJuly 8, 2025, by 11:00 a.m.POSSIBLE INTERVIEWSWeek of July 21, 2025REPORT TO CITY COUNCILAugust 25, 2025Submission of ProposalYour submittal package shall include the following:One (1) original and three (3) printed hard copies of your proposalOne (1) electronic copy of your proposal in PDF format on CD, flash drive or other electronic mediaThree (3) copies of your Cost Proposal in a separate, sealed envelope or packageAll proposals must be filed with the Office of the City Clerk, in the City Hall, 111 S. First Street, Alhambra, California 91801 on or before 11:00 a.m., July 8, 2025. It is the sole responsibility of the proposer to see that their proposal is submitted in proper time. Any proposal received after the scheduled closing time for receipt of proposals will be returned to the proposer unopened. Faxed, emailed, or proposals submitted in a format other than specified will be rejected.Copies of the bid proposal and related information must be submitted in a sealed envelope or box clearly marked as stated below:City of Alhambra Armored Vehicle Services RFP Attn: City Clerk's Office111 S. First StreetAlhambra, CA 91801
Background
The City of Alhambra is seeking professional services for Armored Car and Armored Courier Services to support its Finance Department. The contractor must possess the necessary Bureau of Security and Investigative Services licensing and meet DMV requirements for these services. This RFP is issued to ensure compliance with industry best practices, as the City currently utilizes a vendor for these services.
Work Details
The contractor will provide armored car and courier services for the pickup of currency, coins, and checks from City Hall and the Utilities Customer Service Center, delivering them to a banking institution. The service frequency is currently four times per week but may be reduced to twice a week. The contractor's responsibilities include:
- Pickup of deposits from designated locations during specified hours.
- Loading deposits into the armored vehicle without assistance from City staff.
- Returning change orders and bank returns to the Finance Department.
- Providing flexibility in pickup schedules in response to changes in City operations without additional charges.
- Notifying the City in advance about holiday schedules or any service interruptions.
Period of Performance
The contract will be for an initial term of five years, with two optional five-year renewal terms based on performance evaluations.
Place of Performance
Services will be performed at the following locations:
1. Finance Department, 111 S First St, Alhambra, CA 91801
2. Utilities Customer Service Center, 68 S First St, Alhambra, CA 91801
Bidder Requirements
Bidders must meet specific qualifications including:
- A minimum of 7 years of experience in providing similar services.
- Licensing by the State of California for all required work.
- Compliance with all applicable state and federal safety standards.
- Staff must be licensed by BSIS and possess current security guard cards.
- Proof of vehicle registration with DMV and compliance with CHP inspection requirements.
- Submission of a detailed staffing plan including training procedures.
