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Space Management System

ID: 692M15-26-SMRFI • Type: Sources Sought • Match:  100%
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Description

The purpose of this Market Survey/Request for Information (RFI) is to determine industry capabilities as well help develop and refine the procurement strategy, determine the level of competition, identify market practices, and obtain comments on requirements. The Federal Aviation Administration (FAA) has a requirement for a digital and electronic workspace management system that is a cloud-based Software as a Service (SaaS) platform featuring an easy-to-use and consumer-grade interface that is responsive to any sized device for use across the agency at various FAA Enterprise locations across the US.

The responses to this Market Survey will be used to determine acquisition strategy. The FAA will not release or make public information deemed "Company Proprietary." This survey is not intended to guarantee procurement of a product and shall not be construed as a commitment by the Government to enter into a contract. This posting should not be interpreted as a Screening Information Request (SIR), a Request for Quote (RFQ), or Request for Proposal (RFP).

The FAA is not liable for costs associated with a response to this informational announcement. This is not a request for competitive proposals and will not result in a contract award. No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is issued, it will be synopsized on this web page. It is the potential Offeror's responsibility to monitor the site for the release of any solicitation.

All responses should be sent to Jennifer.E.Biderman@faa.gov AND Kathryn.Scott@faa.gov no later than 12:00 PM EST on Friday, July 10, 2026. Submissions should include the information requested in the attachment in the manner directed therein.

Refer to the attachment for additional information.

Background
The Federal Aviation Administration (FAA) is conducting market research to determine industry capabilities and refine its procurement strategy for a digital and electronic workspace management system.

The goal is to develop a cloud-based Software as a Service (SaaS) platform that features an easy-to-use interface responsive to various devices, facilitating use across multiple FAA Enterprise locations in the US. This initiative aims to adapt to the agency's growing technical needs and improve workspace management.

Work Details
The contract requires the development of a SaaS solution that includes comprehensive implementation, data migration, systems integration, user training, support, and maintenance.

The software must allow users to reserve conference rooms and workplace spaces (desks, meeting rooms) from a centralized location using any device. Key requirements include:
1. Must be hosted on a FEDRAMP authorized cloud provider.
2. Easy access through application programming interfaces (API) for data exchanges.
3. High availability with at least 99.5% uptime.
4. Clear disaster Recovery Time Objective (RTO) and Recovery Point Objective (RPO).
5. Scalability for over 100,000 users across different time zones.
6. Compliance with FEDRAMP, FISMA, and NIST SP 800-53 standards.
7. Integration with FAA’s identification and multi-factor authentication technologies including MyAccess SSO and PIV systems.
8. Comprehensive auditing of all reservations and administrative actions.

Period of Performance
The anticipated period of performance for this future action is 5 years, consisting of one base year plus four option years.

Place of Performance
Washington DC UNITED STATES

Bidder Requirements
Bidders must demonstrate capabilities in providing a cloud-based SaaS solution compliant with federal security standards (FEDRAMP, FISMA). They should also have experience in implementing similar systems that support large user bases and integrate with existing FAA technologies.

Overview

Agency
Technical Center [DOT - FAA]
Response Deadline
July 10, 2026, 12:00 p.m. EDT Due in 10 Days
Posted
June 29, 2026, 2:11 p.m. EDT
Set Aside
None
NAICS
541519 - Other Computer Related Services
PSC
None
Place of Performance
Washington, DC United States
Source
Open
Current SBA Size Standard
$34 Million
Pricing
Multiple Types Common
Est. Level of Competition
Low
Est. Value Range
Experimental
$3,000,000 - $12,000,000 (AI estimate)
Odds of Award
23%
Signs of Shaping
56% of similar contracts within the Federal Aviation Administration had a set-aside.
On 6/29/26 Technical Center issued Sources Sought 692M15-26-SMRFI for Space Management System due 7/10/26. The opportunity was issued full & open with NAICS 541519.
Primary Contact
Name
Jennifer Biderman   Profile
Email
jennifer.e.biderman@faa.gov
Phone
(609) 485-5572

Secondary Contact

Name
Kathryn Scott   Profile
Email
kathryn.scott@faa.gov
Phone
(609) 485-4182

Documents

Posted documents for Sources Sought 692M15-26-SMRFI

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Additional Details

Source Agency Hierarchy
TRANSPORTATION, DEPARTMENT OF > FEDERAL AVIATION ADMINISTRATION > 692M15 ACQUISITION & GRANTS, AAQ600
FPDS Organization Code
6920-692M15
Source Organization Code
500000481
Last Updated
June 29, 2026
Last Updated By
jennifer.e.biderman@faa.gov
Archive Date
July 10, 2026