Conference Room Upgrades

Background
Winnebago County, Wisconsin is seeking proposals from qualified contractors to enhance the audiovisual (A/V) systems in several conference rooms. The goal is to improve the functionality and accessibility of these systems to support hybrid meetings, allowing both in-person and remote participation. This initiative aligns with the County's mission to facilitate effective communication during board, committee, and commission meetings.

Work Details
The contractor will provide comprehensive services including design, procurement, installation, configuration, integration, testing, training, and ongoing support for A/V system improvements across nine conference rooms. Key objectives include:
- Improving sound clarity and video quality;
- Ensuring seamless integration with Microsoft Teams;
- Eliminating reliance on existing Owl technology;
- Complying with ADA requirements;
- Providing easily removable equipment options for future repurposing.

Specific tasks include conducting on-site assessments, developing design schematics, procuring necessary hardware/software, performing professional installations, integrating systems with existing IT infrastructure, conducting training sessions for staff, and providing post-installation support for at least 90 days. The total budget for this project is $150,000.

Period of Performance
The contract work is expected to commence following the award decision on August 20, 2025 and will continue until all services are completed as per the agreed schedule.

Place of Performance
The work will be performed at various locations within Winnebago County including the Winnebago County Courthouse and other designated conference rooms throughout Oshkosh, WI.

Bidder Requirements
Bidders must provide a Certificate of Insurance that meets specific coverage requirements including Workers' Compensation and Employers' Liability insurance with a minimum limit of $100,000 per accident; Comprehensive General Liability insurance with a minimum limit of $1 million per occurrence; Automobile Liability insurance; and additional coverage if asbestos is involved. Contractors must also ensure compliance with local codes and obtain necessary permits.