Audio-Visual Equipment

Background
The City of Madison, specifically the Finance Department, is issuing a Request for Quotation (RFQ #5425-0-2025-BP) for Audio-Visual Equipment. The Monona Terrace is the city agency involved in this procurement, aiming to enhance their audio-visual capabilities with new equipment.

Work Details
The contract requires the provision of various audio-visual equipment, all of which must be new and no substitutions are allowed. The specific items include:

1. 8 units of Panasonic REQ15BU Bundle (15,000 Lumen, 4K Projector with 240HZ Refresh Rate, Single Chip DLP)
2. 8 units of Panasonic PT-VMZ51SU7
3. 8 units of Panasonic C1W500 0.940-1.39:1 Lens
4. 4 units of Panasonic ET-C1T800 3.64-6.1 Lens
5. 4 units of Panasonic ET-C1T700 2.07-3.38:1 Lens
6. 4 units of Panasonic C1W400 0.680-0.950:1 Lens
7. 4 units of Panasonic ET-C1S600 1.36-2.10:1 Lens
8. 2 units of Panasonic ET-C1U200 - LENS FOR REQ SERIES (0.38:1) mirror bounce
9. 8 units of Panasonic ET-PFD366 - REZ and REQ Series Cage
10. 8 units of Apantac SDM-SDI-HDTV-UHD
11. 10 units of HDMI/SDI Converter Blackmagic BMD-CONVBDC/SDI/HDMI12G/P
12. 1 unit of LCD Stand/Cart Chief MPD1U.

All items must be delivered to Monona Terrace at the specified address between the hours of 5:00 AM and 1:00 AM.

Period of Performance
The RFQ was released on June 3, 2025, and bids are due by June 17, 2025, at 2:00 PM CDT.

Place of Performance
The delivery location for the audio-visual equipment is Monona Terrace, located at 1 John Nolan Drive, Madison, WI 53703.

Bidder Requirements
Bidders must provide complete pricing for all items listed; partial quotes will not be accepted.
Additionally, local vendors registered as of the bid’s due date will receive a scoring preference according to the City’s local preference purchasing policy.