Term contract for Grounds Maintenance and Dam Mowing at King and Queen Hatchery

Background
The Commonwealth of Virginia, through the Department of Wildlife Resources, is issuing this solicitation for grounds maintenance and dam mowing services at the King and Queen Hatchery. The agency's mission is to manage and protect Virginia's wildlife resources. This contract aims to ensure that the hatchery grounds and associated dams are properly maintained to support fish production and other critical maintenance activities. The current contractor has been providing these services for several years, enabling staff to focus on fish production by reducing equipment needs and maintenance responsibilities.

Work Details
The contractor will provide mowing services for three dams (Icehouse Dam, Walker/Coleman Dam, and Spring Branch Dam) twice per contract term: once in the second half of June and once in the third week of October. Specific tasks include:
- Mowing Icehouse Dam from water's edge to water's edge between ponds, including spillway areas.
- Mowing Walker/Coleman Dam similarly, excluding sloughed-off portions on the lake side.
- Mowing Spring Branch Dam from water's edge to rock base at the foot of the dam.
- Grounds maintenance around all structures, ponds, and equipment at the hatchery every two weeks from April through October. The first visit must occur by July 5, 2025. A total of 15 mowing visits are required each year during the contract period.

Period of Performance
The contract period is from July 1, 2025, through June 30, 2026, with four one-year renewal options available.

Place of Performance
Services will be performed at King and Queen Hatchery located at 1318 Fish Hatchery Rd., Stevensville, Virginia 23161.

Bidder Requirements
Bidders must be DSBSD-certified small businesses or micro businesses. They should have experience in grounds maintenance for sites of five acres or larger and possess herbicide and pesticide certification if applicable. A mandatory pre-bid conference will be held on May 27, 2025, at the hatchery site.