RFP 24-08 Commissioning for Industrial Control System Integration Management and Inspection Services

Background
The Rivanna Water and Sewer Authority (RWSA) and Rivanna Solid Waste Authority are seeking proposals for a Term Contract to provide commissioning services for industrial controls integration, management, and inspection.

The RWSA is a regional non-profit public corporation that supplies drinking water and treats wastewater for the City of Charlottesville and parts of Albemarle County. The goal of this contract is to support new construction and renovation projects involving industrial control systems (ICS) and supervisory control and data acquisition (SCADA) integrations. Over the next two years, several large capital improvement projects will require oversight, inspection, certification, and integration into existing operational technology (OT) environments.

Work Details
The selected firms will provide full commissioning/inspection/oversight services for various phases of capital projects including:
1. Pre-Project Development: Technical consultation to develop an ICS oversight/inspection program applicable to all capital projects.
2. Design and Bidding Phase: Involvement in identifying ICS and IT infrastructure needs during project specifications development.
3. Construction Phase:
- Attend project update meetings.
- Document progress, decisions made, changes to specifications, timeline impacts.
- Observe start-up of all ICS equipment.
- Maintain deficiency logs and testing records.
- Complete required inspections and documentation.
4. Substantial Completion Phase: Ensure all project documentation is provided or updated, including warranties and license agreements.
5. Coordination with multiple parties including general contractors, subcontractors, Rivanna’s Project Manager, IT staff, department managers, and engineering consultants.

Period of Performance
The contract duration is one year with the option for three additional one-year renewals at Rivanna's discretion. The initial term will begin upon contract award.

Place of Performance
Services will be performed at various locations within the jurisdictions served by the Rivanna Water & Sewer Authority and Rivanna Solid Waste Authority in Charlottesville, Virginia.