24093 Voluntary Benefits

Background
The City of Suffolk (City) has issued this sealed Request for Proposal (RFP) to obtain responsive proposals from a responsible company to provide group voluntary benefits and administration for its employees. The primary objectives for the voluntary benefits program are to provide up-to-date plan designs with value-added services, enhanced underwriting options, competitively priced products, ease of administration, and minimize billing issues.

Work Details
This RFP includes lines of coverage for Short Term Disability, Accident and Critical Illness Insurance, Hospital Indemnity, and Pet Insurance. Carriers and providers are requested to submit proposals for coverage as noted in the Scope of Services.
The city deducts payroll deductions on the 15th and last day of the month for the current month, and the provider is paid during the first half of the following month. Payroll deductions will be discontinued effective December 31, 2024, for any current carrier who is not selected through this competitive proposal process.

Period of Performance
The initial term of this contract shall be for two (2) years effective from the date of the agreement with coverage to begin on January 1, 2025, with coverage to end on December 31, 2026. The City reserves the exclusive right to renew the contract for an additional three (3) successive one-year periods ending December 31, 2029.

Place of Performance
The services will be performed at the City of Suffolk's location.