2025-054 Hvac Maintenance Services For City Of Lynchburg Buildings

Background
The City of Lynchburg, Virginia, is seeking to procure HVAC maintenance services for various city buildings. The goal of this contract is to ensure the proper functioning and maintenance of HVAC systems at multiple locations including Buildings & Grounds, the Water Resource Recovery Facility (WRRF), the Water Resources Complex, and the Lynchburg Regional Airport. This Invitation for Bid (IFB) aims to obtain competitive sealed bids from licensed HVAC contractors who can provide these essential services.

Work Details
The contractor will be responsible for performing HVAC systems service, repair, preventive maintenance, and full maintenance at specified City of Lynchburg locations. The scope includes:
- Regular preventive maintenance checks on HVAC systems
- Emergency repairs as needed
- Full maintenance services including parts replacement and system upgrades as required
- Compliance with all applicable laws and regulations related to HVAC operations
- Documentation of all services performed and any repairs made.

Period of Performance
The contract will commence upon award and is expected to last for a period of one year, with options for renewal based on performance and funding availability.

Place of Performance
Services will be performed at various locations within the City of Lynchburg, Virginia, specifically including: Buildings & Grounds, the Water Resource Recovery Facility (WRRF), the Water Resources Complex, and the Lynchburg Regional Airport.

Bidder Requirements
Bidders must be licensed HVAC contractors with experience in municipal work. They are required to provide proof of insurance coverage and bonding as specified in the solicitation documents. Additionally, bidders must comply with local business regulations and demonstrate their ability to meet the requirements outlined in the IFB.