SLCo RFI - CP080425 P-Card Internal Auditing Software

Background
Salt Lake County is seeking software to assist in auditing its purchasing card (p-card) program for compliance with county policies and procedures. The county currently has 600 cardholders, over 50,000 transactions annually, and approximately $16 million in annual expenditures.

The manual auditing process is time-intensive and lacks timely insights. The goal is to identify software solutions that enhance the auditing process, provide timely reports, and allow for better management of p-card usage.

Work Details
The County is looking for p-card auditing software that can provide the following:
1. Business contact information from vendors.
2. Experience in providing p-card auditing solutions, including duration of service and sectors served.
3. Current client base using the software.
4. Typical implementation timeline for an organization of similar size.
5. Integration capabilities with ERP, financial systems, or expense platforms.
6. Pricing structure details (e.g., per user, per transaction, flat fee) along with typical price ranges.
7. Information on additional fees such as implementation, training, customizations, maintenance and support, and software upgrades.
8. Standard audit and compliance reports generated by the software.
9. Required client resources for implementation and maintenance of the software.
10. Training methods for users of the software.

Period of Performance
The responses to this RFI are due by August 13, 2025, before 1:00 pm Mountain Time.

Place of Performance
Salt Lake County.

Bidder Requirements
Respondents must submit their written response directly to Salt Lake County Contracts and Procurement attention: Jason Yocom at jyocom@saltlakecounty.gov by the specified due date.