School Nutrition Management Software
ID: CCSD-12926 • State: Utah
Opportunity Assistant
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Description
Background
The Cache County School District (CCSD) is seeking to enter into a contract for School Nutrition Management Software Systems to support its mission of providing effective nutrition services to its approximately 21,000 students across 28 schools.
The goal of this RFP is to find a qualified contractor that can deliver a comprehensive software solution that enhances the efficiency and effectiveness of school nutrition operations.
Work Details
The contractor will provide a comprehensive School Nutrition Management Software System that includes:
1. **Online Payment System**: A user-friendly interface for parents to make payments via credit/debit cards, manage student account balances, set up low balance alerts, and facilitate recurring payments.
2. **Point of Sale (POS)**: A system that operates with or without internet connectivity, captures USDA and state requirements, allows for real-time updates from PowerSchool, and provides various transaction tracking features.
3. **Online Applications**: A platform for parents to submit Free and Reduced Meal Applications online with alerts for missing information and compliance with USDA guidelines.
4. **Integration with SIS (PowerSchool)**: The software must seamlessly integrate with PowerSchool for data exchange regarding student information and meal eligibility.
5. **Compliance and Verification**: The system must comply with USDA regulations and facilitate annual verification processes as required by law.
6. **Reporting**: Ability to generate detailed reports on meal participation, sales transactions, eligibility status, and financial accounting for federal and state reimbursement purposes.
Period of Performance
The initial contract period will be five years, with the possibility of annual extensions up to an additional five years based on mutual agreement.
Place of Performance
The services will be performed at the Cache County School District's facilities located in North Logan, Utah.
Bidder Requirements
Offerors must comply with the State of Utah Procurement Code and demonstrate the ability to meet all technical requirements outlined in the RFP. Additionally, they must provide evidence of compliance with USDA regulations regarding school meal programs.
The Cache County School District (CCSD) is seeking to enter into a contract for School Nutrition Management Software Systems to support its mission of providing effective nutrition services to its approximately 21,000 students across 28 schools.
The goal of this RFP is to find a qualified contractor that can deliver a comprehensive software solution that enhances the efficiency and effectiveness of school nutrition operations.
Work Details
The contractor will provide a comprehensive School Nutrition Management Software System that includes:
1. **Online Payment System**: A user-friendly interface for parents to make payments via credit/debit cards, manage student account balances, set up low balance alerts, and facilitate recurring payments.
2. **Point of Sale (POS)**: A system that operates with or without internet connectivity, captures USDA and state requirements, allows for real-time updates from PowerSchool, and provides various transaction tracking features.
3. **Online Applications**: A platform for parents to submit Free and Reduced Meal Applications online with alerts for missing information and compliance with USDA guidelines.
4. **Integration with SIS (PowerSchool)**: The software must seamlessly integrate with PowerSchool for data exchange regarding student information and meal eligibility.
5. **Compliance and Verification**: The system must comply with USDA regulations and facilitate annual verification processes as required by law.
6. **Reporting**: Ability to generate detailed reports on meal participation, sales transactions, eligibility status, and financial accounting for federal and state reimbursement purposes.
Period of Performance
The initial contract period will be five years, with the possibility of annual extensions up to an additional five years based on mutual agreement.
Place of Performance
The services will be performed at the Cache County School District's facilities located in North Logan, Utah.
Bidder Requirements
Offerors must comply with the State of Utah Procurement Code and demonstrate the ability to meet all technical requirements outlined in the RFP. Additionally, they must provide evidence of compliance with USDA regulations regarding school meal programs.
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Overview
Opportunity Type
RFP
Opportunity ID
CCSD-12926
Response Deadline
Jan. 29, 2026
Past Due
Date Posted
Jan. 9, 2026
Est. Value Range
Experimental
$500,000 - $2,000,000
(AI estimate)
Agency Distribution
High
Source
Source Notes
Source does not have a linkable page for this opportunity. To find the opportunity, go to the Source website listed above and search for the Opportunity ID.
On 1/9/26 SCHOOL DISTRICTS - Cache County School District in Utah issued RFP School Nutrition Management Software with ID CCSD-12926 due 1/29/26.
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Documents
Posted documents for School Nutrition Management Software
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AI Analysis
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Classifications
NAICS
Additional Details
Questions Due
01/26/2026