Invitation to Submit QualificationsVernal City is inviting engineering firms to submit a Statement of Qualifications to provide professional design services for the water and sewer lines and other associated infrastructure as described in this RSOQ. A mandatory pre-submittal conference will be held on June 30th at 3:00 pm in the planning conference room at City Hall, 374 East Main, Vernal, Utah. Additional information will be given at the conference and proposers will have the opportunity to ask questions.Project Need and Current ConditionsMuch of the city's culinary water system is extremely dated, exceeding 50 yrs old. It is constantly in need of repairs or causing property damage and expenses due to the frequent breaks and leaks. Early designs placed a feeder line under Highway 40, this poses significant logistical hurdles when issues arise on that line. Some of the fire hydrants are nearly 70 yrs old and no longer meet the minimum standard requirements.Many sewer collection lines are also aged. Growth (actual and projected) means some lines are at, or nearly at capacity. Past fixes to problems have led to inefficiencies (e.g. 3 man holes within 20 feet in the intersection of a state highway). All of these items cause concern for safety as well as difficulty in our effort to provide safe and effective distribution of drinking water as well as collection of wastewater.Scope of ProjectThis project is part of the City's goal to update our utility infrastructure and we plan on upgrading water mains, service laterals, meter pits as well as sewer mains and manholes. Due to required separation distances, a significant portion of the roadway will be affected and the City hopes that rather than just patching the affected areas along the stretch this can be used as an opportunity for reconstruction as needed. The proposed project will all be located within Vernal City limits. It includes replacing the older undersized water and sewer lines as well as the roadway on 100 North, from 1000 West to 500 East.QualificationsReplacing existing lines is not the same as building new infrastructure, significant interface with other underground utilities is expected. This project will also present unique challenges as sewer bypass pumping will be needed. It is our hope to find a firm that will successfully navigate the existing utility conflicts and is skilled and experienced in the aspects of water and sewer line replacement as well as road reconstruction design.Project Overview and ComponentsVernal City is seeking to retain professional engineering firms and/or teams to provide planning, design, bidding and construction administration services related to this water and sewer line construction project. The Project includes the following elements:Design Phase? Draft contract documents, construction specifications and drawings (including the? locations of existing utilities)? Establish pay limits for aspects of the project e.g. asphalt replacement, bypass pumping, etc.? Provide bidding package (contract documents, construction specifications and drawings)to potential contractors? Answer questions from potential bidders? Hold pre-bid meeting? Assess bids and help City select contractorConstruction Phase? Provide construction management (contract administration, pay request processing, planapproval and operating permit from state, RFIs, project closeout, as-built plans, etc.)? Meet weekly with city staff and contractor for project updates? Coordinate public outreach to affected individuals and businesses? Be available to respond to issues that arise during construction in a timely manner? Provide part time oversight of construction activitiesSelection TimelineJune 23, 2025 RSOQ Letter of InterestJune 30, 2025 at 3:00 pm Mandatory Pre-submittal ConferenceJuly 15, 2025 at 5:00 pm Last Day to Submit Questions for ClarificationJuly 22, 2025 at 4:00 pm SOQ DueAugust 7, 2025 Announce Team SelectionWe anticipate a construction bid opening in late 2025 with construction starting spring of 2026.Submittal RequirementsProposers must submit one printed copy of the SOQ and one electronic copy in PDF format on a flash drive. Submittals are to be delivered in a sealed envelope marked Statement of Qualification for the 100 North Water and Sewer line Replacement Project and received at the City no later than July 22, 2025 at 4:00 pm.SOQs must be delivered to the following address:Vernal City Finance DepartmentAttn: Finance Director374 East MainVernal, Utah 84078Mailed SOQs that arrive after 4:00 pm on July 22, 2025 will not be considered. Vernal City will not be responsible for delays in the mail system.Statements of Qualifications must have the following components, limited to the number of pages stated:Letter of Interest - 1 pageDesign Team - 1 pageProject Understanding and Work Plan 2 pagesSimilar Projects 4 pagesReferences from Past Similar Projects - 1 pageProposed Project Timeline - 1 pageSelection Process and Evaluation CriteriaVernal City will form a review committee to evaluate the statements of qualifications. The SOQs will be evaluated on the following criteria:Design Team Composition - 20%Previous Waterline Replacement Experience - 20%Previous Sewerline Replacement Experience - 20%Previous Road Reconstruction Design Experience - 20%References - 20%Questions regarding this RSOQ should be directed to Keith Despain at For security reasons, you must enable JavaScript to view this E-mail address.
Background
Vernal City is inviting engineering firms to submit a Statement of Qualifications (SOQ) to provide professional design services for the water and sewer lines and associated infrastructure.
The project aims to address the aging culinary water system and sewer collection lines, which are over 50 years old and frequently cause property damage due to breaks and leaks.
The city seeks to improve safety and efficiency in the distribution of drinking water and wastewater collection.
Work Details
The project involves upgrading water mains, service laterals, meter pits, sewer mains, and manholes within Vernal City limits.
Specific tasks include:
- Drafting contract documents, construction specifications, and drawings that include existing utility locations.
- Establishing pay limits for various aspects of the project such as asphalt replacement and bypass pumping.
- Providing a bidding package to potential contractors, answering bidder questions, holding a pre-bid meeting, assessing bids, and assisting in contractor selection.
During construction, the contractor will manage contract administration, process pay requests, approve plans, obtain operating permits from the state, handle RFIs (Requests for Information), oversee project closeout, and create as-built plans.
Weekly meetings with city staff and contractors will be held for updates. Public outreach will be coordinated to inform affected individuals and businesses.
Period of Performance
The anticipated timeline includes a construction bid opening in late 2025 with construction expected to start in spring of 2026.
Place of Performance
The work will be performed within Vernal City limits on 100 North from 1000 West to 500 East.
Bidder Requirements
Proposers must submit one printed copy of the SOQ and one electronic copy in PDF format on a flash drive by July 22, 2025.
The SOQs must include specific components such as a Letter of Interest (1 page), Design Team (1 page), Project Understanding and Work Plan (2 pages), Similar Projects (4 pages), References from Past Similar Projects (1 page), and Proposed Project Timeline (1 page).
