SABCS Temporary Security Staffing
ID: RFP-745-26-P40
• State: Texas
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Description
Background
The University of Texas Health Science Center at San Antonio (UT Health San Antonio) is the academic health center of The University of Texas at San Antonio. It plays a crucial role in the city's healthcare and biosciences sector. The institution is seeking proposals for comprehensive event security services for the San Antonio Breast Cancer Symposium (SABCS), an international conference that attracts over 10,000 attendees from more than 100 countries. The symposium will take place from December 8-11, 2026, at the Henry B. González Convention Center in San Antonio, Texas.
Work Details
The selected Proposer will provide integrated event security services that include:
- Access control and credential verification
- Perimeter and door monitoring
- Emergency preparedness and incident response planning
- Deployment and management of staff communication systems
- Coordination and oversight of on-site first aid and medical services.
The Proposer must demonstrate capacity to scale staffing based on attendance and risk conditions. Specific tasks include conducting a pre-event security risk assessment, developing security plans, coordinating with local law enforcement, ensuring timely incident reporting, managing attendee access to meeting spaces, and providing comprehensive medical services during the event.
Period of Performance
The contract will be performed during the SABCS event from December 8-11, 2026, with additional planning and preparation required leading up to the event.
Place of Performance
The primary location for performance will be the Henry B. González Convention Center in San Antonio, Texas.
Bidder Requirements
Proposers must have a minimum of five years of experience in large-scale event security services for events with over 9,500 participants. They must be in good standing with the Texas Department of Public Safety Private Security Bureau and maintain all necessary licenses. Proposers are also required to submit a Subcontracting Plan (SP) demonstrating good faith efforts to utilize service-disabled veteran-owned businesses (SDVOSB) as part of their proposal.
The University of Texas Health Science Center at San Antonio (UT Health San Antonio) is the academic health center of The University of Texas at San Antonio. It plays a crucial role in the city's healthcare and biosciences sector. The institution is seeking proposals for comprehensive event security services for the San Antonio Breast Cancer Symposium (SABCS), an international conference that attracts over 10,000 attendees from more than 100 countries. The symposium will take place from December 8-11, 2026, at the Henry B. González Convention Center in San Antonio, Texas.
Work Details
The selected Proposer will provide integrated event security services that include:
- Access control and credential verification
- Perimeter and door monitoring
- Emergency preparedness and incident response planning
- Deployment and management of staff communication systems
- Coordination and oversight of on-site first aid and medical services.
The Proposer must demonstrate capacity to scale staffing based on attendance and risk conditions. Specific tasks include conducting a pre-event security risk assessment, developing security plans, coordinating with local law enforcement, ensuring timely incident reporting, managing attendee access to meeting spaces, and providing comprehensive medical services during the event.
Period of Performance
The contract will be performed during the SABCS event from December 8-11, 2026, with additional planning and preparation required leading up to the event.
Place of Performance
The primary location for performance will be the Henry B. González Convention Center in San Antonio, Texas.
Bidder Requirements
Proposers must have a minimum of five years of experience in large-scale event security services for events with over 9,500 participants. They must be in good standing with the Texas Department of Public Safety Private Security Bureau and maintain all necessary licenses. Proposers are also required to submit a Subcontracting Plan (SP) demonstrating good faith efforts to utilize service-disabled veteran-owned businesses (SDVOSB) as part of their proposal.
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Overview
Agency
Opportunity Type
RFP
Opportunity ID
RFP-745-26-P40
Response Deadline
June 22, 2026
Past Due
Date Posted
June 1, 2026
Source
Pre-Bid Conference
No pre-bid conference requirement or date was provided in the solicitation background.
Q&A Deadline
Written inquiries concerning the RFP may be submitted to the University; responses, if any, will be issued in writing as formal Addenda and only those Addenda are binding. The text also says written answers to questions may be provided to parties who notify the University of their contact information. Questions due by 06/10/2026.
Est. Value Range
Experimental
$100,000
(Agency Estimate)
Agency Distribution
Moderate
On 6/1/26 UT Health San Antonio in Texas issued RFP SABCS Temporary Security Staffing with ID RFP-745-26-P40 due 6/22/26.
Contacts
Documents
Posted documents for SABCS Temporary Security Staffing
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Additional Details
Questions Due
06/10/2026