Request for Proposals - Water Meters

Background
The City of Sherman, Texas, is issuing a Request for Proposal (RFP No. 2025-13) for the procurement of water meters. The RFP aims to secure an annual contract for the supply of potable water meters that are compatible with the existing automated metering systems utilized by the city, specifically ITRON Automated Meter Reading (AMR) and Automated Metering Infrastructure (AMI) systems. The goal is to ensure accurate metering and recording of water usage in alignment with the city's utility billing department's needs.

Work Details
The contract involves providing potable water meters that meet specific requirements:
- All meters must be new, with no used or refurbished units accepted.
- Meters must be compatible with ITRON AMR and AMI systems, ensuring manual/visual readings match electronic readings without discrepancies.
- Meters should feature absolute encoder registers and ITRON waterproof in-line connectors.
- Bidders must provide pricing for various sizes of meters ranging from 5/8" x 1/2" to 2", including specific quantities as outlined in the bid form.
- All meters must comply with low lead requirements as per the Federal Safe Drinking Water Act amendments.
- Delivery timeframe for meters is specified as 4 to 6 weeks after order placement.

Period of Performance
The contract period will commence upon award and will continue on an annual basis, subject to renewal based on performance and budget availability.

Place of Performance
The delivery location for all products will be at the City of Sherman, specifically at 2212 N Alexander St, Sherman, TX 75091.

Bidder Requirements
Bidders must comply with several requirements:
- Must submit bids electronically or via mail by the deadline specified in the RFP.
- Bids must include a signed proposal form and any required certifications such as insurance coverage naming the City of Sherman as an additional insured.
- Bidders must also complete a conflict of interest questionnaire and provide a verification form regarding compliance with Texas Government Code Chapter 2270 concerning boycotting Israel.