Re-Bid Ballot by Mail Services for the El Paso County, TX
ID: 26-013
• State: Texas
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Description
Background
The County of El Paso, Texas is seeking bids for Re-Bid Ballot by Mail Services under Bid 26-013. The purpose of this contract is to manage the Ballot by Mail process, ensuring compliance with state regulations and providing necessary materials to voters. This initiative aligns with the County's mission to facilitate accessible voting options for its residents.
Work Details
The selected vendor will be responsible for managing the Ballot by Mail process, which includes providing all necessary ballot materials such as ballots, return envelopes, voter instructions, and related inserts to voters who have submitted a complete Application for a Ballot by Mail (ABBM). The vendor must adhere to guidelines set forth by the Texas Secretary of State regarding envelope verbiage, size, and format.
Specific tasks include:
- Printing and mailing ballots and accompanying materials
- Submitting proofs of each official ballot type/style for review
- Preparing complete mail ballot packets including carrier envelopes, official ballots, secrecy envelopes, write-in ballots (if required), insertion materials/voter instructions, additional inserts provided by the County, and early voting envelopes
- Ensuring compliance with all deadlines outlined in the Texas Election Code
- Implementing quality control procedures
- Providing postage estimates
- Delivering mail ballot packets directly to USPS
- Packaging ballots by precinct
- Printing test decks of ballots for Logic and Accuracy testing.
The contract will be awarded for one year with an option to renew for four additional one-year terms.
Period of Performance
The contract period will commence upon award and is expected to last one year with options for four additional one-year renewals.
Place of Performance
Services will be performed in El Paso County, Texas. The vendor must deliver mail ballot packets directly to the United States Postal Service (USPS) in their county of residence.
Bidder Requirements
Bidders must comply with specific requirements including:
- Submission of a bid bond if the contract exceeds $100,000
- Adherence to performance bond and payment bond requirements
- Proof of insurance coverage as specified
- Completion of El Paso County Code of Ethics Training Affidavit
- Submission of certifications regarding lobbying and debarment
- Completion of a Non-Collusion Affidavit
- Compliance with conflict-of-interest disclosure requirements.
The County of El Paso, Texas is seeking bids for Re-Bid Ballot by Mail Services under Bid 26-013. The purpose of this contract is to manage the Ballot by Mail process, ensuring compliance with state regulations and providing necessary materials to voters. This initiative aligns with the County's mission to facilitate accessible voting options for its residents.
Work Details
The selected vendor will be responsible for managing the Ballot by Mail process, which includes providing all necessary ballot materials such as ballots, return envelopes, voter instructions, and related inserts to voters who have submitted a complete Application for a Ballot by Mail (ABBM). The vendor must adhere to guidelines set forth by the Texas Secretary of State regarding envelope verbiage, size, and format.
Specific tasks include:
- Printing and mailing ballots and accompanying materials
- Submitting proofs of each official ballot type/style for review
- Preparing complete mail ballot packets including carrier envelopes, official ballots, secrecy envelopes, write-in ballots (if required), insertion materials/voter instructions, additional inserts provided by the County, and early voting envelopes
- Ensuring compliance with all deadlines outlined in the Texas Election Code
- Implementing quality control procedures
- Providing postage estimates
- Delivering mail ballot packets directly to USPS
- Packaging ballots by precinct
- Printing test decks of ballots for Logic and Accuracy testing.
The contract will be awarded for one year with an option to renew for four additional one-year terms.
Period of Performance
The contract period will commence upon award and is expected to last one year with options for four additional one-year renewals.
Place of Performance
Services will be performed in El Paso County, Texas. The vendor must deliver mail ballot packets directly to the United States Postal Service (USPS) in their county of residence.
Bidder Requirements
Bidders must comply with specific requirements including:
- Submission of a bid bond if the contract exceeds $100,000
- Adherence to performance bond and payment bond requirements
- Proof of insurance coverage as specified
- Completion of El Paso County Code of Ethics Training Affidavit
- Submission of certifications regarding lobbying and debarment
- Completion of a Non-Collusion Affidavit
- Compliance with conflict-of-interest disclosure requirements.
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Overview
Agency
Opportunity Type
Sealed Bid
Opportunity ID
26-013
Version
1
Response Deadline
May 7, 2026
Past Due
Date Posted
Jan. 29, 2026
Source
Est. Value Range
Experimental
$500,000 - $2,000,000
(AI estimate)
Agency Distribution
Moderate
On 1/29/26 El Paso County in Texas issued Sealed Bid Ballot by Mail Services for El Paso County, TX with ID 26-013 due 5/7/26.
Contacts
Documents
Posted documents for Re-Bid Ballot by Mail Services for the El Paso County, TX
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