Proposal Request for Purchase/Rental of Staff Uniforms and Related Items

Background
Irving Independent School District (Irving ISD) is a school district located in Irving, Texas, serving approximately 33,000 students across various educational institutions. The district employs over 4,200 staff members and is committed to providing a professional and comfortable work environment for its employees. The goal of this contract is to procure staff uniforms and related items that reflect the professionalism of the district and enhance employee satisfaction.

Work Details
The contract involves the purchase and/or rental of staff uniforms and related items with the Irving ISD logo. Specific clothing items include:
- Polo shirts
- Button-down shirts
- T-shirts
- Pants
- Jeans
- Jackets
- Vests
- Smocks
- Aprons
- Hats
- Bags

Vendors must provide samples for sizing upon request. The initial order quantities are specified in the Line Item Tab of the RFP. Uniforms must be durable, comfortable, easy to care for, and available in various sizes (Small to 4XL). Specific brands mentioned include Port Authority Diamond Jacquard Polo K569, Gildan 8800, Dickies D1574, and others. A uniform rental program may also be offered that includes fitting, delivery, pick-up, laundry service (if requested), and replacements as needed.

Period of Performance
The term of the award will be one year from August 20, 2025 to August 19, 2026.

Place of Performance
The services will be performed at various locations within Irving ISD in Irving, Texas.

Bidder Requirements
Vendors must comply with all applicable laws and regulations including those related to criminal background checks under SB 9 for employees who will have contact with students. Vendors are encouraged to submit a subcontracting plan for utilizing historically underutilized businesses (HUB), minority/women business enterprises (M/WBE), or disadvantaged business enterprises (DBE). All required forms must be executed for the proposal to be considered responsive.