HHSC PCS is seeking competitive bids to establish contract(s) for overhead doors, garage door, operator, and fire door preventative maintenance (PM) and repairs for facility maintenance on an as needed basis throughout the fiscal year for Austin State Hospital (ASH).
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On-Site Visit
HHSC will conduct two (2) mandatory on-site visits at the location specified below on the date and time identified in the Procurement Schedule (cover page of this IFB) or on the date and time established in subsequent Addenda.
The on-site visit will include a review of the IFB requirements as well as a walk-through of the facility.
Attendance is mandatory. Failure to attend in person will result in the disqualification of a Bidder. Bidders not listed on the attendance log will not be permitted to submit a Response.
- Location for On-Site Visit:
- Austin State Hospital
- 4110 Guadalupe St., Austin, TX 78751
- Onsite contact: Ruben Mendoza, Ruben.Mendoza@hhs.texas.gov
Bidders must notify the on-site contact listed above regarding attendance.
Vendors attending the on-site visit shall meet at Building 643. (See attached Site Plan)
Procurement Schedule - All Times are Central Time
Reference Section 2 for further information
IFB Date Posted to ESBD
July 31, 2025
Mandatory On-Site Visits
August 6, 2025, 9:00 AM
August 7, 2026, 9:00 AM
Questions or Clarifications Submission Deadline
August 8, 2025, 10:30 AM
Responses to Questions or Clarifications - Addendum posted on the ESBD
August 12, 2025
Courtesy Review of HUB Subcontracting Plan (HSP) Submission Deadline
August 13, 2025, 10:30 AM
Response Deadline: Responses to this IFB must be received
August 22, 2025, 10:30 AM
Anticipated Contract Start Date
September 1, 2025
Background
The Texas Health and Human Services Commission (HHSC) is an agency within the Texas Health and Human Services (HHS) system. The Procurement and Contracting Services (PCS) division of HHSC administers Invitations for Bids (IFBs) for HHS. HHSC PCS is seeking competitive bids to establish contracts for overhead doors, garage door operators, fire doors, smoke barriers, and fire barriers preventative maintenance (PM) and repairs for facility maintenance on an as-needed basis throughout the fiscal year for Austin State Hospital (ASH). Both HHS Agencies, HHSC and DSHS, will be entitled to use any contract awarded as a result of this IFB.
Work Details
The required services include:
1. **Door and Operator Preventative Maintenance (PM)**:
- Perform PM on eighteen (18) total overhead doors, garage doors, and operators with a nineteen (19) point maintenance and safety inspection.
- Servicing includes inspection, tightening, lubrication, and adjustment of limit switches, belts, brakes, clutches, sprockets, etc.
- A detailed PM checklist shall be completed for each door opening.
2. **Counter Shutter PM**:
- Perform PM on twenty-one (21) counter shutters with similar inspection protocols as above.
3. **Dock Leveler PM**:
- Perform PM on three (3) dock levelers with a twenty-one (21) point maintenance inspection including cleaning and lubrication of various components.
4. **Drive-In Freezer Door PM**:
- Perform PM on one (1) high-performance door with a seventeen (17) point inspection covering all operational components.
5. **Annual Fire Door Drop Test Certification**:
- Conduct inspections and certifications on four (4) fire doors per NFPA 80 requirements.
6. **Fire Barrier PM**:
- Inspect 194 fire barriers for damage and ensure penetrations are sealed properly.
7. **Smoke Barrier PM**:
- Inspect 776 smoke barriers for breaches or deterioration ensuring compliance with fire codes.
Period of Performance
The contract will be performed throughout the fiscal year starting from September 1, 2025.
Place of Performance
Austin State Hospital, 4110 Guadalupe St., Austin, TX 78751.
Bidder Requirements
Bidders must have at least three years of relevant experience in providing similar services. All personnel assigned must also have a minimum of three years' relevant experience. Background checks are required for all personnel before they can begin work at the facility.
