Interpretation and Translation Services and Related Solutions
ID: R42026-01
• State: Texas
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Description
Background
The Region 4 Education Service Center (ESC) is seeking proposals for Interpretation and Translation Services and Related Solutions. Established by the Texas Legislature in 1967, Region 4 ESC aims to assist school districts and charter schools in enhancing efficiencies across a seven-county area, serving over 1.2 million students and 105,000 educators. The goal of this contract is to provide comprehensive interpretation and translation services that meet the diverse needs of the educational community.
Work Details
The awarded contractor will provide a range of services including:
- Telephone and on-site speech interpretation
- Communication Access Real-Time Translation (CART)
- Video Remote Interpreting (VRI) and CART
- Sign Language Interpretation
- Intervener Services for deafblind students
- Written translation or interpretation services
- Document creation including training materials, presentations, and manuals
- Transcription services for live or recorded speech
- Open and closed captioning
- Court reporting and dictation services
- Social media and graphic design literature production.
Additionally, the contractor must ensure that interpreters are U.S. citizens or legal residents, proficient in required languages including Spanish, Chinese (Mandarin and Cantonese), French, Japanese, Korean, Russian, Vietnamese, among others. The contractor is also expected to comply with HIPAA privacy guidelines and provide emergency interpretation services when necessary.
Period of Performance
The contract will commence on September 1, 2026, following approval from the Region 4 ESC Board on June 23, 2026. The duration of the contract will be determined based on the terms agreed upon during the proposal process.
Place of Performance
Services will be performed primarily within the Region 4 ESC's service area in Texas, which includes multiple school districts across a seven-county region.
Bidder Requirements
Offerors must demonstrate qualifications through experience in providing similar services. They must hold necessary certifications such as those from the American Translators Association or equivalent credentials. Offerors are required to submit proposals electronically via Region 4 ESC’s online procurement system; no manual submissions will be accepted. Additionally, Offerors must comply with all federal requirements applicable to funding sources used for these services.
The Region 4 Education Service Center (ESC) is seeking proposals for Interpretation and Translation Services and Related Solutions. Established by the Texas Legislature in 1967, Region 4 ESC aims to assist school districts and charter schools in enhancing efficiencies across a seven-county area, serving over 1.2 million students and 105,000 educators. The goal of this contract is to provide comprehensive interpretation and translation services that meet the diverse needs of the educational community.
Work Details
The awarded contractor will provide a range of services including:
- Telephone and on-site speech interpretation
- Communication Access Real-Time Translation (CART)
- Video Remote Interpreting (VRI) and CART
- Sign Language Interpretation
- Intervener Services for deafblind students
- Written translation or interpretation services
- Document creation including training materials, presentations, and manuals
- Transcription services for live or recorded speech
- Open and closed captioning
- Court reporting and dictation services
- Social media and graphic design literature production.
Additionally, the contractor must ensure that interpreters are U.S. citizens or legal residents, proficient in required languages including Spanish, Chinese (Mandarin and Cantonese), French, Japanese, Korean, Russian, Vietnamese, among others. The contractor is also expected to comply with HIPAA privacy guidelines and provide emergency interpretation services when necessary.
Period of Performance
The contract will commence on September 1, 2026, following approval from the Region 4 ESC Board on June 23, 2026. The duration of the contract will be determined based on the terms agreed upon during the proposal process.
Place of Performance
Services will be performed primarily within the Region 4 ESC's service area in Texas, which includes multiple school districts across a seven-county region.
Bidder Requirements
Offerors must demonstrate qualifications through experience in providing similar services. They must hold necessary certifications such as those from the American Translators Association or equivalent credentials. Offerors are required to submit proposals electronically via Region 4 ESC’s online procurement system; no manual submissions will be accepted. Additionally, Offerors must comply with all federal requirements applicable to funding sources used for these services.
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Overview
Agency
Opportunity Type
Request for Proposal - Region 4 ESC
Opportunity ID
R42026-01
Response Deadline
May 20, 2026
Past Due
Date Posted
April 20, 2026
Source
Pre-Bid Conference
Virtual non-mandatory pre-proposal conference. Offerors are strongly encouraged, but not required to participate.
Est. Value Range
Experimental
$5,000,000 - $15,000,000
(AI estimate)
Agency Distribution
Moderate
On 4/20/26 Region 4 ESC in Texas issued Request for Proposal - Region 4 ESC Interpretation and Translation Services and Related Solutions with ID R42026-01 due 5/20/26.
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Documents
Posted documents for Interpretation and Translation Services and Related Solutions
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