Holiday Catering Services - Dessert and Hot Chocolate Bar
ID: RFQ No. 1217252 • State: Texas
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Description
Background
The Dallas-Fort Worth International Airport Board (Airport Board) is seeking to procure Holiday Catering Services specifically for a Dessert and Hot Chocolate Bar. This initiative aligns with the Board's mission to provide exceptional service and create festive experiences for guests during the holiday season. The contract aims to enhance the holiday atmosphere at DFW Airport by offering themed catering services that reflect the spirit of classic holiday films.
Work Details
The contractor will provide catering services for an estimated 1,500 people, including:
1. **Dessert Bar**:
- Themed desserts such as cupcakes or individual bundlets in three flavors and cookies in three flavors with coordinated toppings.
- Sugar-free dessert options must be included.
- Necessary supplies include disposable plates, cups, utensils, napkins, and serving pieces.
- Delivery of desserts is required approximately two hours prior to serving time, along with a decorative setup matching the event theme.
- Labor for setup, cleanup, and replenishing food stations during the event is desired.
2. **Hot Chocolate Bar**:
- Self-serve hot chocolate with toppings like marshmallows and peppermint sticks.
- Insulated beverage dispensers and sugar-free options are required.
- Supplies include hot cups and necessary kitchen equipment for service.
Period of Performance
The event is scheduled for December 17, 2025. Setup will occur from 10:30 AM to 11:30 AM, serving from 11:30 AM to 1:30 PM, followed by cleanup from 1:30 PM to 2:30 PM.
Place of Performance
The services will be performed at DFW Airport Headquarters located at 2400 Aviation Drive, DFW Airport, Texas 75261.
Bidder Requirements
Bidders must demonstrate experience in catering events for large groups (2,000+), provide references from three recent similar projects within a 50-mile radius of the airport, and comply with insurance provisions specified in the solicitation. Additionally, bidders must submit a detailed menu proposal along with decoration concepts that align with the event theme.
The Dallas-Fort Worth International Airport Board (Airport Board) is seeking to procure Holiday Catering Services specifically for a Dessert and Hot Chocolate Bar. This initiative aligns with the Board's mission to provide exceptional service and create festive experiences for guests during the holiday season. The contract aims to enhance the holiday atmosphere at DFW Airport by offering themed catering services that reflect the spirit of classic holiday films.
Work Details
The contractor will provide catering services for an estimated 1,500 people, including:
1. **Dessert Bar**:
- Themed desserts such as cupcakes or individual bundlets in three flavors and cookies in three flavors with coordinated toppings.
- Sugar-free dessert options must be included.
- Necessary supplies include disposable plates, cups, utensils, napkins, and serving pieces.
- Delivery of desserts is required approximately two hours prior to serving time, along with a decorative setup matching the event theme.
- Labor for setup, cleanup, and replenishing food stations during the event is desired.
2. **Hot Chocolate Bar**:
- Self-serve hot chocolate with toppings like marshmallows and peppermint sticks.
- Insulated beverage dispensers and sugar-free options are required.
- Supplies include hot cups and necessary kitchen equipment for service.
Period of Performance
The event is scheduled for December 17, 2025. Setup will occur from 10:30 AM to 11:30 AM, serving from 11:30 AM to 1:30 PM, followed by cleanup from 1:30 PM to 2:30 PM.
Place of Performance
The services will be performed at DFW Airport Headquarters located at 2400 Aviation Drive, DFW Airport, Texas 75261.
Bidder Requirements
Bidders must demonstrate experience in catering events for large groups (2,000+), provide references from three recent similar projects within a 50-mile radius of the airport, and comply with insurance provisions specified in the solicitation. Additionally, bidders must submit a detailed menu proposal along with decoration concepts that align with the event theme.
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Overview
Opportunity Type
RFQ
Opportunity ID
RFQ No. 1217252
Response Deadline
Sept. 22, 2025
Past Due
Date Posted
Sept. 8, 2025
Est. Value Range
Experimental
$50,000 - $150,000
(AI estimate)
Agency Distribution
High
Source
On 9/8/25 Communications and Marketing in Texas issued RFQ Holiday Catering Services - Dessert and Hot Chocolate Bar with ID RFQ No. 1217252 due 9/22/25.
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Posted documents for Holiday Catering Services - Dessert and Hot Chocolate Bar
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Additional Details
Questions Due
09/16/2025