PURPOSE: Plano Independent School District (PISD) is requesting proposals to establish qualified vendors that offer Food Catering Services along with providing exceptional service and competitive pricing for the District. These services will be provided on an "as-needed" basis. Orders shall be delivered to any of the Plano ISD school/department locations or orders may be picked up by the participating school/department. The catering services can be Bakery Delicacies (Donuts, Danish, Bagels and Muffins w/condiments), Platters and Trays, Boxed Lunches, Deli sandwiches, Pizzas, Desserts, Food Trucks and Beverages. Each individual school/department will place orders with an approved Purchase Order or credit card. This RFP is for any food catering restaurants and/or food trucks. If you were awarded on RFP 2022-059 Addendum 1; RFP 2022-059-S1; RFP 2022-059-S2; RFP 2022-059-S3 OR RFP 2022-059-S4 you do NOT need to respond to S5. ANNUAL EXPENDITURE: The estimated expenditure for this contract is approximately $500,000.00 per year. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. TERM: Plano ISD requires this bid to be firm for one (1) year from the date of the award. This contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will automatically extend for five (5) additional one (1) year periods. Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Plano ISD has the option to issue subsequent RFPs as needed. Initial Contract Period: June 2023 - June 2024 Contract YR2 (Option): June 2024 - June 2025 Contract YR3 (Option): June 2025 - June 2026 Contract YR4 (Option): June 2026 - June 2027 Contract YR5 (Option): June 2027 - June 2028 Contract YR6 (Option): June 2028 - June 2029
Background
The Plano Independent School District (PISD) is seeking proposals from qualified vendors to provide Food Catering Services. The goal of this contract is to ensure exceptional service and competitive pricing for the district's catering needs, which will be fulfilled on an 'as-needed' basis. This initiative aims to support the district's mission of providing quality services to its staff and students.
Work Details
The catering services required include a variety of food options such as Bakery Delicacies (Donuts, Danish, Bagels, Muffins with condiments), Platters and Trays, Boxed Lunches, Deli Sandwiches, Pizzas, Desserts, Food Trucks, and Beverages.
Each school or department within the district will place orders using an approved Purchase Order or credit card. The estimated annual expenditure for this contract is approximately $500,000.00. The contract will be firm for one year from the date of award with options for five additional one-year extensions.
Period of Performance
The initial contract period is from June 2023 to June 2024, with options to extend through June 2029.
Place of Performance
Services will be performed at various locations within the Plano Independent School District.
Bidder Requirements
Vendors must comply with specific insurance requirements including General Liability and Workers' Compensation coverage. Vendors must also submit a completed W-9 form and a Conflict of Interest Questionnaire if applicable.
Additionally, vendors are encouraged to comply with federal regulations regarding procurement when federal funds are utilized.
