LEGAL NOTICE
Advertisement for Request for Proposal
April 8, 2025
Notice is hereby given that sealed proposals will be accepted by the Jefferson County Purchasing Department for Request for Proposals (RFP 25-008/CG), FEMA Grant Management Services for Jefferson County, Pursuant to Chapter 262, Texas Local Government Code, the County Purchasing Act and 2 CFR Sections 200.318-327. Specifications for this project may be obtained from the Jefferson County web site, https://jeffersoncountytx.gov/Purchasing/ , or by calling 409-835-8593.
Proposals are to be sealed and addressed to the Purchasing Agent with the proposal number and name marked on the outside of the envelope or box. Proposers shall forward an original and five (5) hard copies of their proposal to the address shown below. Late proposals will be rejected as non-responsive. Proposals will be publicly opened and only the firm name will be read aloud in the Jefferson County Engineering Conference Room (5th Floor, Historic Courthouse) 1149 Pearl Street, Beaumont, Texas 77701 at the time and date below. Proposals shall be opened in a manner that avoids disclosure of the contents to competing Proposers and maintains the confidentiality of the proposals during negotiations. Proposals will be open for public inspection after the award of the contract, except for trade secrets and confidential information. Proposers are invited to attend the sealed proposal opening.
PROPOSAL NAME: FEMA Grant Management Services for Jefferson County Pursuant to Chapter 262, Texas Local Government Code, the County Purchasing Act and 2 CFR Sections 200.318-327
PROPOSAL NUMBER: (RFP 25-008/CG)
DUE DATE/TIME: 11:00 AM CST, Wednesday, May 14, 2025
MAIL OR DELIVER TO: Jefferson County Purchasing Department
1149 Pearl Street, 1st Floor
Beaumont, Texas 77701
Any questions relating to these requirements should be directed to Cindy Greene, Contract Specialist at 409-835-8593 or Cynthia.greene@jeffersoncountytx.gov. If no response in 72 hours, contact Deborah Clark, Purchasing Agent at 409-835-8593 or email at: deb.clark@jeffersoncountytx.gov.
Jefferson County encourages Disadvantaged Business Enterprises (DBEs), Minority/Women Business Enterprises (M/WBEs), and Historically Underutilized Businesses (HUBs) to participate in the bidding process. Jefferson County does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment, or the provisions of services. Individuals requiring special accommodations are requested to contact our office at least seven (7) days prior to the bid due date at 409-835-8593.
All interested firms are invited to submit a proposal in accordance with the terms and conditions stated in this bid.
Proposers are strongly encouraged to carefully read the entire invitation, as failure to return and/or complete all required documentation will result in a response being declared as non-responsive.
Deborah L. Clark, Purchasing Agent
Jefferson County, Texas
Background
The Jefferson County Purchasing Department is issuing a Request for Proposals (RFP 25-008/CG) for FEMA Grant Management Services. This initiative is in accordance with Chapter 262 of the Texas Local Government Code, the County Purchasing Act, and federal regulations outlined in 2 CFR Sections 200.318-327.
The goal of this contract is to secure qualified firms to assist Jefferson County in managing FEMA grants effectively.
Work Details
The selected contractor will provide comprehensive FEMA grant management services, which may include but are not limited to: assisting with grant applications, managing grant funds, ensuring compliance with federal regulations, reporting on grant expenditures, and providing technical assistance to county staff regarding FEMA guidelines.
Proposers must demonstrate experience in similar projects and provide references from at least three entities for whom they have provided similar services.
Period of Performance
The contract will commence upon award and is expected to last for an initial term of one year, with options for renewal based on performance and funding availability.
Place of Performance
Services will be performed primarily at the Jefferson County offices located at 1149 Pearl Street, Beaumont, Texas 77701.
