Diesel Fuel Deliveries for City of Waco
ID: RFP2025-085
• State: Texas
Opportunity Assistant
Loading
Description
Background
The City of Waco is seeking vendors to provide diesel fuel delivery services. The contract aims to furnish all necessary plant, labor, materials, and equipment required for the delivery of diesel fuel used by the City. The specifications are designed to ensure the acquisition of materials and services that provide optimal performance at the best total cost.
Work Details
The contractor will be responsible for delivering diesel fuel for the City of Waco's motor fleets, including on-road and off-road vehicles. The contract includes:
1. Spillage and Cleanup: The contractor must manage any spillage during transit, loading, or unloading in accordance with EPA and Texas state guidelines.
2. Delivery Requirements: Fuel quality must meet ASTM standards, and contractors must describe their testing procedures and any past quality issues.
3. Miscellaneous Charges: Contractors must outline any additional charges such as trip charges, fuel surcharges, delivery fees, etc.
4. Equipment & Supplies: Contractors are required to provide all necessary labor, supplies, equipment, and machinery for service fulfillment.
5. Estimated Usage: Approximately 631,696 gallons of diesel fuel is expected annually for various city departments.
6. Delivery Locations: Deliveries will be made to designated city locations within eight hours of notification.
Period of Performance
The contract will last for twenty-four (24) months with options to renew for three (3) additional one-year periods. The anticipated start date for the new contract is April 6, 2026.
Place of Performance
Deliveries will occur at various locations within Waco, Texas including Fleet Services at 324 Colcord Ave., Public Works Solid Waste Division at 11400 Old McGregor Road, and Waco Transit at 301 S 8th Street.
Bidder Requirements
Bidders must comply with specific requirements including:
- Registration with the City of Waco's Bonfire portal for electronic bidding.
- Submission of a bid bond or certified check amounting to 5% of the bid.
- Proof of insurance coverage.
- Compliance with all applicable local, state, and federal regulations regarding fuel delivery.
- Documentation such as a W-9 form and other specified forms related to business certifications.
The City of Waco is seeking vendors to provide diesel fuel delivery services. The contract aims to furnish all necessary plant, labor, materials, and equipment required for the delivery of diesel fuel used by the City. The specifications are designed to ensure the acquisition of materials and services that provide optimal performance at the best total cost.
Work Details
The contractor will be responsible for delivering diesel fuel for the City of Waco's motor fleets, including on-road and off-road vehicles. The contract includes:
1. Spillage and Cleanup: The contractor must manage any spillage during transit, loading, or unloading in accordance with EPA and Texas state guidelines.
2. Delivery Requirements: Fuel quality must meet ASTM standards, and contractors must describe their testing procedures and any past quality issues.
3. Miscellaneous Charges: Contractors must outline any additional charges such as trip charges, fuel surcharges, delivery fees, etc.
4. Equipment & Supplies: Contractors are required to provide all necessary labor, supplies, equipment, and machinery for service fulfillment.
5. Estimated Usage: Approximately 631,696 gallons of diesel fuel is expected annually for various city departments.
6. Delivery Locations: Deliveries will be made to designated city locations within eight hours of notification.
Period of Performance
The contract will last for twenty-four (24) months with options to renew for three (3) additional one-year periods. The anticipated start date for the new contract is April 6, 2026.
Place of Performance
Deliveries will occur at various locations within Waco, Texas including Fleet Services at 324 Colcord Ave., Public Works Solid Waste Division at 11400 Old McGregor Road, and Waco Transit at 301 S 8th Street.
Bidder Requirements
Bidders must comply with specific requirements including:
- Registration with the City of Waco's Bonfire portal for electronic bidding.
- Submission of a bid bond or certified check amounting to 5% of the bid.
- Proof of insurance coverage.
- Compliance with all applicable local, state, and federal regulations regarding fuel delivery.
- Documentation such as a W-9 form and other specified forms related to business certifications.
Loading Map
Loading Map
Overview
Agency
Opportunity ID
RFP2025-085
Version
1
Response Deadline
Feb. 17, 2026
Past Due
Date Posted
Jan. 12, 2026
Source
Pre-Bid Conference
No specific pre-bid conference requirements mentioned in the provided text.
Est. Value Range
Experimental
$500,000 - $2,000,000
(AI estimate)
Agency Distribution
High
On 1/12/26 City of Waco in Texas issued Diesel Fuel Deliveries for City of Waco with ID RFP2025-085 due 2/16/26.
Contacts
Documents
Posted documents for Diesel Fuel Deliveries for City of Waco
Opportunity Assistant
AI Analysis
AI Generate
Classifications
Additional Details
Class Codes
40509-Fuel Oil, Diesel (Use 405;
56047-Fuel And Fuel Oil Handling Equipment;
83067-Steel Tanks, Transport Truck Type (For Asphalt, Gasoline, Oil, Water, Etc.);