Lewisville Independent School District ("LISD, District") is accepting proposals and pricing from qualified vendors for commercial food service equipment, service, repairs, installation, planned maintenance and other related products and services. The awarded vendors must be able to provide good and services to ensure kitchen equipment operates safely, efficiently and in compliance with applicable regulations. Services included in this RFP shall include, but are not limited to, routine and emergency repairs of commercial kitchen equipment (e.g., ovens, steamers, mixers, fryers, dishwashers, refrigerators, freezers, ice machines), installation of new and replacement equipment, and preventative and planned maintenance. Responding vendors must meet the following minimum qualifications: Demonstrated experience in commercial food service equipment maintenance and repair. Licensed and certified technicians with appropriate credentials (e.g., EPA 608 certification for refrigeration work). Ability to respond to service calls within a reasonable time frame. Compliance with all local, state, and federal regulations applicable to commercial kitchen operations. All interested vendors, including sole source providers, are encouraged to respond to this request for proposal in its entirety and should submit all required bid attachments regardless of sole source status to be considered. Missing or incomplete information will have a negative impact on vendor evaluations. This request for proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to procure vendors who provide services purchased by LISD using federal dollars. This proposal may also be used with local, state, federal and grant funded programs. RFP #F1084-25 shall be awarded at District discretion, to multiple Proposers supplying comparable products or services, also known as a multiple award schedule, or award the Contract to a single Proposer. The District's decision to make multiple awards or a single award will be based upon the District's sole discretion regarding the type of award that provides best value to The District. The initial term of this proposal shall be from September 2025 - September 2027. Dependent on the long-range needs of the District and mutual consent of both parties, and contingent on approval by the LISD Board of Trustees, there will be two successive renewal options, each consisting of a two year term. Initial Anticipated Contract Term: September 2025 - September 2027 Tentative Second Term - Renewal Option: September 2027 - September 2029 Tentative Third and Final Term - Renewal Option: September 2029 - September 2031
Background
Lewisville Independent School District (LISD) is seeking proposals from qualified vendors for commercial food service equipment, services, repairs, installation, and maintenance. The goal is to ensure that kitchen equipment operates safely and efficiently while complying with applicable regulations. This solicitation is issued in accordance with federal procurement requirements to procure services funded by federal dollars.
Work Details
The scope of work includes:
- Routine and emergency repairs of commercial kitchen equipment such as ovens, steamers, mixers, fryers, dishwashers, refrigerators, freezers, and ice machines;
- Installation of new and replacement equipment;
- Preventative and planned maintenance.
Vendors must demonstrate experience in commercial food service equipment maintenance and repair. They should employ licensed and certified technicians (e.g., EPA 608 certification for refrigeration), respond to service calls promptly, and comply with all relevant regulations.
Period of Performance
The initial contract term is from September 2025 to September 2027. There are two optional renewal terms of two years each: the second term from September 2027 to September 2029 and the third term from September 2029 to September 2031.
Place of Performance
Services will be performed at various locations within the Lewisville Independent School District in Texas.
Bidder Requirements
Vendors must submit all required bid attachments including a W-9 form, insurance certificate, proposal/catalog, and a completed Form 1295. They should have demonstrated experience in the field, employ certified technicians, and comply with local/state/federal regulations. Additionally, vendors must not have any felony convictions that would disqualify them from contracting with LISD.
