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Citywide Generator Service & Maintenance

ID: RFP-2025-003 • State: Texas
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Description

The City of Waco is seeking vendors to provide comprehensive citywide maintenance and service for permanently installed generators within the City of Waco, ensuring optimal functionality and reliability of these critical assets. This includes routine maintenance services such as inspections, testing, and preventive measures to ensure compliance with manufacturer recommendations and industry standards. The vendor will also address all necessary repairs torestore functionality in the event of equipment failure. As part of their responsibilities, the vendor shall submit a detailed service plan outlining their maintenance schedules, response times for repairs, and any additional recommendations to enhance the performance and lifespan of the generators. Emergency repair services must also be available to address urgent issues promptly.In addition, the vendor will be required to provide telematic reporting on the status and health of each generator. This reporting should include real-time and historical data, such as operational performance, runtime hours, fuel levels, and any identified issues or alerts. The telematic reports must be submitted to the City regularly and be accessible upon request to allow the City to monitor the generators' overall condition and ensure accountability. All work performed under this scope must adhere to applicable safety regulations, codes, and standards to guarantee the reliability and safety of the generators for citywide operations.The City reserves the right to purchase additional generators during the term of the Contract, and the current scope of services will be expanded to include the maintenance, repair, and monitoring of any new generators added to the City's inventory.

Background
The City of Waco is seeking vendors to provide comprehensive citywide maintenance and service for permanently installed generators within the City of Waco. The goal is to ensure optimal functionality and reliability of these critical assets, which are essential for city operations. This includes routine maintenance services such as inspections, testing, and preventive measures to ensure compliance with manufacturer recommendations and industry standards.

Work Details
The vendor will provide routine maintenance services including inspections, testing, and preventive measures. They will also address necessary repairs to restore functionality in the event of equipment failure. A detailed service plan outlining maintenance schedules, response times for repairs, and recommendations for enhancing generator performance must be submitted.

Emergency repair services must be available for urgent issues. Additionally, the vendor will provide telematic reporting on the status and health of each generator, including real-time data on operational performance, runtime hours, fuel levels, and alerts. All work must adhere to applicable safety regulations and standards. The City reserves the right to purchase additional generators during the contract term, expanding the scope of services accordingly.

Period of Performance
The contract is anticipated to be performed over a period of 365 calendar days.

Place of Performance
Services will be performed at approximately 26 city-owned locations within Waco that have backup power generators.

Bidder Requirements
Vendors must have at least five years of continuous experience in commercial/industrial generator repair and maintenance. They must possess all applicable certifications and licenses from the State of Texas required for maintaining, servicing, testing, and repairing generators covered under this contract.

A valid contractor’s license issued by the State of Texas is required along with registration with the City where work is performed. The contractor must employ a master electrician with at least five years of commercial/industrial experience.
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Overview

Agency
City of Waco Logo City of Waco [TX]
Opportunity ID
RFP-2025-003
Version
1
Response Deadline
Aug. 11, 2025 Due in 8 Days
Date Posted
June 26, 2025
Est. Value Range
Experimental
$500,000 - $1,500,000 (AI estimate)
Agency Distribution
High
Source
Open
On 6/26/25 City of Waco in Texas issued Citywide Generator Service & Maintenance with ID RFP-2025-003 due 8/10/25.

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Documents

Posted documents for Citywide Generator Service & Maintenance

Classifications

NAICS
811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Additional Details

Class Codes
06036-Electrical Accessories: Alternators, Ammeters, Distributors, Generators, Regulators, Starters, Etc.; 07524-Diagnostic Instrument System For Vehicle Emission Testing; 07550-Oil Analysis And Diagnostic Equipment; 28537-Generators, Portable, Engine Driven (Including Fog And Mist Types); 28539-Generators, Stationary Type (Not Automotive); 46525-Diagnostic Equipment, Electronic (Not Otherwise Itemized); 91017-Energy Computerized Control System (Hvac, Lighting, Utilities, Etc) Installation, Maintenance And Repair Services; 93639-Generators, Portable And Stationary, Including Parts And Accessories Maintenance And Repair; 97582-Tracking Equipment, Rental or Lease;

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