Broker of Record - Risk Management and Employee Benefits

Background
Richardson Independent School District (RISD) is located in northern Dallas County, Texas, serving nearly 37,000 students across various educational institutions. The district seeks qualified firms to serve as Broker of Record for comprehensive consulting services related to Risk Management and Employee Benefits. The selected firm will act as a strategic advisor and advocate for RISD, managing a diverse portfolio of insurance, benefits, and risk-related programs tailored to the operational and regulatory environment of a Texas public school district.

Work Details
The contract encompasses two primary functional areas:

1. **Risk Management Insurance Programs**:
- Exclusive broker services for liability insurance (commercial general liability, school board legal liability, commercial auto liability, cyber liability), property insurance (coverage for buildings and contents), excess workers' compensation insurance, and underground storage tank insurance.
- Responsibilities include market analysis, policy procurement, ongoing coverage management, claims advocacy, strategic risk consulting, preparing underwriting submissions, marketing coverage lines to insurers, analyzing quotations received, and presenting findings to District administration.

2. **Employee Benefits Programs**:
- Broker services for employee benefits including dental plans (PPO and HMO), vision plans, basic life and AD&D insurance, supplemental life insurance options, short-term and long-term disability insurance, flexible spending accounts (FSA), and health savings accounts (HSA).
- Responsibilities include managing procurement processes every three years for benefit lines subject to broker placement, developing a benefits procurement calendar, preparing request for qualification documents, conducting detailed analyses of proposals from carriers/administrators, coordinating contract negotiations, overseeing implementation of new or renewed plans.

Period of Performance
The contract will commence on July 1, 2026, following formal approval by the RISD Board of Trustees on June 4, 2026. The agreement will be effective for five years until June 30, 2031.

Place of Performance
Services will be performed at Richardson Independent School District facilities located in Richardson, Texas.

Bidder Requirements
Bidders must demonstrate expertise in public sector risk management and employee benefits administration. They are required to submit various documents including a proposal response detailing their experience with similar public entities in Texas. Additionally, vendors must comply with all applicable regulations under Texas Education Code provisions and provide updated compensation disclosures during the contract term.