Electronic Health Record System
ID: RFI 33901-00393
• State: Tennessee
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Description
Background
The State of Tennessee, Department of Mental Health and Substance Abuse Services (TDMHSAS) operates four Regional Mental Health Institutes (RMHIs) providing inpatient psychiatric care across the state. These facilities, located in Chattanooga, Nashville, Bolivar, and Memphis, serve a patient population with complex behavioral health needs and support approximately 600 inpatient beds.
TDMHSAS is seeking information from qualified vendors regarding Electronic Health Record (EHR) systems that can enhance inpatient behavioral health operations with modern, scalable platforms. These platforms should offer workflow optimization, advanced clinical tools, robust reporting and analytics, interoperability and integration capabilities, AI-enabled functionality, and strong data privacy and security controls.
Work Details
The RFI seeks information on EHR systems that can support core psychiatric inpatient workflows including admissions, transfers, discharges (ADT), psychiatric evaluations, multidisciplinary treatment planning, medication management workflows (CPOE, eMAR), and compliance tracking for regulations such as 42 CFR Part 2.
Vendors are expected to describe their experience with state-operated psychiatric hospitals and detail how their platform supports operational needs such as census management, staffing visibility, medication workflows including closed-loop medication management capabilities, interoperability with third-party systems (HL7, FHIR), analytics governance for multi-facility organizations, and user accessibility standards compliance.
Additionally, the RFI requests insights into AI architecture within the EHR platform that supports behavioral health use cases.
Period of Performance
Responses to this RFI are due by June 15, 2026. The timeline for subsequent phases of procurement will be determined based on the responses received.
Place of Performance
The services will be performed across the four Regional Mental Health Institutes located in Chattanooga, Nashville, Bolivar, and Memphis in Tennessee.
Bidder Requirements
Vendors must demonstrate experience supporting state-operated or government-operated inpatient psychiatric hospitals. They should provide details on their organizational structure, financial stability, years of experience in behavioral health EHR solutions, and compliance with relevant regulations including CMS standards and The Joint Commission requirements.
Responses should also include information on local configuration capabilities for compliance changes without requiring vendor-wide consensus.
The State of Tennessee, Department of Mental Health and Substance Abuse Services (TDMHSAS) operates four Regional Mental Health Institutes (RMHIs) providing inpatient psychiatric care across the state. These facilities, located in Chattanooga, Nashville, Bolivar, and Memphis, serve a patient population with complex behavioral health needs and support approximately 600 inpatient beds.
TDMHSAS is seeking information from qualified vendors regarding Electronic Health Record (EHR) systems that can enhance inpatient behavioral health operations with modern, scalable platforms. These platforms should offer workflow optimization, advanced clinical tools, robust reporting and analytics, interoperability and integration capabilities, AI-enabled functionality, and strong data privacy and security controls.
Work Details
The RFI seeks information on EHR systems that can support core psychiatric inpatient workflows including admissions, transfers, discharges (ADT), psychiatric evaluations, multidisciplinary treatment planning, medication management workflows (CPOE, eMAR), and compliance tracking for regulations such as 42 CFR Part 2.
Vendors are expected to describe their experience with state-operated psychiatric hospitals and detail how their platform supports operational needs such as census management, staffing visibility, medication workflows including closed-loop medication management capabilities, interoperability with third-party systems (HL7, FHIR), analytics governance for multi-facility organizations, and user accessibility standards compliance.
Additionally, the RFI requests insights into AI architecture within the EHR platform that supports behavioral health use cases.
Period of Performance
Responses to this RFI are due by June 15, 2026. The timeline for subsequent phases of procurement will be determined based on the responses received.
Place of Performance
The services will be performed across the four Regional Mental Health Institutes located in Chattanooga, Nashville, Bolivar, and Memphis in Tennessee.
Bidder Requirements
Vendors must demonstrate experience supporting state-operated or government-operated inpatient psychiatric hospitals. They should provide details on their organizational structure, financial stability, years of experience in behavioral health EHR solutions, and compliance with relevant regulations including CMS standards and The Joint Commission requirements.
Responses should also include information on local configuration capabilities for compliance changes without requiring vendor-wide consensus.
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Overview
Opportunity Type
Request for Proposals (RFP)
Opportunity ID
RFI 33901-00393
Response Deadline
June 15, 2026
Due in 23 Days
Date Posted
May 11, 2026
Source
Source Notes
Source does not have a linkable page for this opportunity. To find the opportunity, go to the Source website listed above and search for the Opportunity ID.
Q&A Deadline
Submit the response to the RFI via email to Mary Lee, Director of Contracts/Senior Associate Counsel, at Mary.Lee@tn.gov. Questions may be directed to the Tennessee Department of Mental Health and Substance Abuse Services; Mary Lee is the main point of contact.
Est. Value Range
Experimental
$5,000,000 - $25,000,000
(AI estimate)
Agency Distribution
Moderate
On 5/11/26 State of Tennessee in Tennessee issued Request for Proposals (RFP) Electronic Health Record System with ID RFI 33901-00393 due 6/14/26.
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