RFP Number 6.16.25.1 - Health Reimbursement Arrangement Program and Services
ID: S-P26040-00014121 • State: Oregon
Opportunity Assistant
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Description
Background
David Douglas School District (DDSD) is seeking proposals from third-party administrators for an integrated general purpose health reimbursement arrangement (HRA) program and services. The district aims to provide its licensed staff with an option to receive $375 per month towards an Integrated General Purpose HRA for every unit member who opts out of the district's medical insurance plan, in compliance with the Oregon Educators Benefit Board (OEBB) requirements.
The district serves approximately 8,700 students across multiple educational facilities in eastern Portland.
Work Details
The selected contractor will be responsible for administering the HRA program, which includes:
1. Providing a designated representative accessible during working hours for support.
2. Offering expertise on legislative and legal questions regarding HRA accounts and tax laws.
3. Administering the health reimbursement arrangement and conducting annual non-discrimination testing services.
4. Making necessary changes to the Plan Document.
5. Facilitating file transfer processes with the District.
6. Issuing debit cards for eligible transactions and providing educational materials for new hires and open enrollment periods.
7. Processing claims, including verification of documentation, screening for duplicates, calculating reimbursements, and communicating claim denials promptly.
8. Providing annual reminders about plan year deadlines and ensuring timely payment of claims bi-weekly.
Period of Performance
The contract will commence on October 1, 2025, with an initial term of one year and options to renew for up to two additional one-year terms.
Place of Performance
Services will be performed at various locations within the David Douglas School District in Portland, Oregon.
Bidder Requirements
Proposers must demonstrate qualifications through past performance, technical expertise, and resources relevant to administering HRA programs. Additionally, all contractor employees must undergo background checks due to potential unsupervised contact with students.
David Douglas School District (DDSD) is seeking proposals from third-party administrators for an integrated general purpose health reimbursement arrangement (HRA) program and services. The district aims to provide its licensed staff with an option to receive $375 per month towards an Integrated General Purpose HRA for every unit member who opts out of the district's medical insurance plan, in compliance with the Oregon Educators Benefit Board (OEBB) requirements.
The district serves approximately 8,700 students across multiple educational facilities in eastern Portland.
Work Details
The selected contractor will be responsible for administering the HRA program, which includes:
1. Providing a designated representative accessible during working hours for support.
2. Offering expertise on legislative and legal questions regarding HRA accounts and tax laws.
3. Administering the health reimbursement arrangement and conducting annual non-discrimination testing services.
4. Making necessary changes to the Plan Document.
5. Facilitating file transfer processes with the District.
6. Issuing debit cards for eligible transactions and providing educational materials for new hires and open enrollment periods.
7. Processing claims, including verification of documentation, screening for duplicates, calculating reimbursements, and communicating claim denials promptly.
8. Providing annual reminders about plan year deadlines and ensuring timely payment of claims bi-weekly.
Period of Performance
The contract will commence on October 1, 2025, with an initial term of one year and options to renew for up to two additional one-year terms.
Place of Performance
Services will be performed at various locations within the David Douglas School District in Portland, Oregon.
Bidder Requirements
Proposers must demonstrate qualifications through past performance, technical expertise, and resources relevant to administering HRA programs. Additionally, all contractor employees must undergo background checks due to potential unsupervised contact with students.
Overview
Opportunity Type
Open Market
Opportunity ID
S-P26040-00014121
Response Deadline
July 15, 2025
Past Due
Date Posted
June 16, 2025
Est. Value Range
Experimental
$500,000 - $2,000,000
(AI estimate)
Agency Distribution
High
Source
On 6/16/25 David Douglas School District in Oregon issued Open Market Health Reimbursement Arrangement Program and Services with ID S-P26040-00014121 due 7/15/25.
Contacts
Documents
Posted documents for RFP Number 6.16.25.1 - Health Reimbursement Arrangement Program and Services
Opportunity Assistant
AI Analysis
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Classifications
Opportunity Classification
P2604 - Purchasing
Additional Details
Source Department
P2604001 - Contracts and Procurement