RFP for Document Translation Services
ID: S-52500-00013417 • State: Oregon
Opportunity Assistant
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Description
Background
The State of Oregon, through the Higher Education Coordinating Commission (HECC), is issuing this Request for Proposals (RFP) for an agency-wide agreement for document translation services. This initiative aims to enhance accessibility to HECC's documents and information for all Oregonians by utilizing certified vendors under the Department of Administrative Services (DAS) Price Agreements.
The contract opportunity is exclusively available to COBID-certified firms, and HECC plans to award one contract per language for its exclusive use. Over the past three years, HECC has spent approximately $44,000 on translation services.
Work Details
The selected vendor will provide document translation services from English into various languages, including but not limited to Latin American Spanish, Vietnamese, and Russian. Proposals may be submitted for one or more specified languages.
Documents provided by HECC may be in formats such as Microsoft Word, Adobe PDF, or Microsoft PowerPoint and can range from approximately 500 words to over 12,000 words. The vendor will need to provide quotes for translation requests and adhere to varying deadlines ranging from 24 hours to one week or longer. Requests for translation services occur approximately every other month.
Period of Performance
The initial term of the resulting contract is anticipated to last one year.
Place of Performance
The services will be performed within the State of Oregon.
The State of Oregon, through the Higher Education Coordinating Commission (HECC), is issuing this Request for Proposals (RFP) for an agency-wide agreement for document translation services. This initiative aims to enhance accessibility to HECC's documents and information for all Oregonians by utilizing certified vendors under the Department of Administrative Services (DAS) Price Agreements.
The contract opportunity is exclusively available to COBID-certified firms, and HECC plans to award one contract per language for its exclusive use. Over the past three years, HECC has spent approximately $44,000 on translation services.
Work Details
The selected vendor will provide document translation services from English into various languages, including but not limited to Latin American Spanish, Vietnamese, and Russian. Proposals may be submitted for one or more specified languages.
Documents provided by HECC may be in formats such as Microsoft Word, Adobe PDF, or Microsoft PowerPoint and can range from approximately 500 words to over 12,000 words. The vendor will need to provide quotes for translation requests and adhere to varying deadlines ranging from 24 hours to one week or longer. Requests for translation services occur approximately every other month.
Period of Performance
The initial term of the resulting contract is anticipated to last one year.
Place of Performance
The services will be performed within the State of Oregon.
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Overview
Opportunity Type
Blanket
Pre-Bid Conference
None held.
Opportunity ID
S-52500-00013417
Response Deadline
April 23, 2025
Past Due
Date Posted
April 2, 2025
Est. Value Range
Experimental
$40,000 - $60,000
(AI estimate)
Agency Distribution
High
Source
On 4/2/25 Higher Education Coordinating Commission in Oregon issued Blanket Document Translation Services with ID S-52500-00013417 due 4/23/25.
Contacts
Documents
Posted documents for RFP for Document Translation Services
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AI Analysis
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Classifications
Opportunity Classification
HECC - Operations - IT, Fiscal, Procurement
Additional Details
Source Department
Operations - IT, Fiscal, Procurement