RFP 2024-20 - Promotional Merchandise

Background
CareOregon, Inc. is a 501(c)(3) public benefit nonprofit organization founded in 1993, primarily funded through public programs such as Medicaid and Medicare. The organization aims to provide integrated managed care services and improve health outcomes for Oregonians, regardless of income or social circumstances.

The Promotional Merchandise Project seeks to enhance CareOregon's brand visibility and support marketing initiatives through the procurement of promotional merchandise for various events and internal distribution.

Work Details
The selected vendor will be responsible for providing promotional products and brand merchandise, including:
- Ensuring materials align with CareOregon’s brand and style guidelines.
- Maintaining consistency in item selection that reflects the brand’s identity.
- Confirming long-term availability for core items such as t-shirts, hand sanitizer, first aid kits, sunscreen, and tote bags.
- Developing a user-friendly e-commerce platform for inventory management accessible to CareOregon staff.
- Providing monthly inventory reports and analytics.
- Processing web orders efficiently with timely deliveries while ensuring secure payment processing.
- Offering a diverse range of sustainable promotional materials at various price points. Items should cater to different audiences: internal employees, community events, CareOregon members, executives, and healthcare providers.

Period of Performance
The contract term will commence on January 15, 2025, and continue through December 31, 2025. There is an option for three additional one-year renewals subject to mutual agreement.

Place of Performance
The services will be performed primarily in Oregon as CareOregon operates within the state.