NOTICE - Onsite Confidential Document Shredding at locations in Grants Pass and Medford

Background
The Aging and People with Disabilities District 8 is seeking to provide secure onsite document shredding services at various locations in Grants Pass and Medford, Oregon. The goal of this contract is to ensure compliance with industry standards and regulations such as HIPAA and FACTA while maintaining the confidentiality of sensitive materials.

Work Details
The contractor will provide onsite document destruction services, which include the secure shredding of paper, plastics, media (tapes, CDs, x-rays), and hard drives. The service will utilize NAID 'AAA' certified equipment and procedures to ensure the highest level of security.

Services include:
- Certificates of Destruction provided at the time of service.
- HIPAA/FACTA compliant agreements.
- Closed chain of custody for all materials from shredding to recycling.
- Routine service schedule with annual calendars provided to clients.
- Pricing based on the number of containers serviced with no additional fees for container rentals or surcharges.

Specific service options include:
1. 65-gallon bins at $35 for the first bin and $25 for each additional bin.
2. On-call service for file boxes and electronic devices with varying rates based on size and type.

Period of Performance
The contract will be executed over a 12-month period starting from July 25th, 2024.

Place of Performance
Services will be performed at the following locations:
- Grants Pass Aging & People with Disabilities, 2101 NW Hawthorne Ave., Ste A, Grants Pass, OR 97526
- Medford Disability Services Office, 28 W 6th St., Ste D, Medford, OR 97501
- Medford APD Annex, 24 W 6th St., Medford, OR 97501
- Medford Senior Services, 2860 State St., Medford, OR 97504.