AP for AI-powered On-site Search Platform
ID: PCS# 520200-01163-AP
• State: Oregon
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Description
Background
The University of Oregon, a public research university located in Eugene, Oregon, is issuing this Alternative Procurement (AP) to establish a contractual relationship with a qualified firm for the provision of an AI-powered on-site search platform. The University aims to enhance its educational mission by providing efficient access to information across its web properties, thereby improving user experience and engagement.
Work Details
The selected vendor will provide an AI-powered, API-first search platform that integrates with existing University data sources and allows for custom search interfaces. Key specifications include:
1. Core Search Capabilities: Federated search across all UO domains, AI-generated answers based on indexed content, results curation, query rules, and promoted results.
2. Search Quality & Relevance: Features like result highlighting, stemming for search terms, misspelling suggestions, and zero-results handling.
3. Scale & Coverage: Indexing approximately 250,000 pages across multiple domains and subdomains.
4. Tiered Indexing Schedule: Daily indexing for priority sites and monthly for others with administrator control over frequency.
5. Content Control: Ability to exclude specific pages from indexing and respect for robots.txt directives.
6. API Integration: Support for REST/GraphQL APIs with comprehensive documentation and analytics capabilities including real-time dashboards and automated alerts.
Period of Performance
The contract is anticipated to begin in January 2026 following selection by the end of 2025, with full implementation expected by July 2026.
Place of Performance
The services will be performed primarily at the University of Oregon's campus in Eugene, Oregon.
Bidder Requirements
Proposers must demonstrate experience providing similar services to large higher education institutions and comply with University policies on digital accessibility and cybersecurity standards. They must also provide proof of insurance coverage as specified in the contract terms.
The University of Oregon, a public research university located in Eugene, Oregon, is issuing this Alternative Procurement (AP) to establish a contractual relationship with a qualified firm for the provision of an AI-powered on-site search platform. The University aims to enhance its educational mission by providing efficient access to information across its web properties, thereby improving user experience and engagement.
Work Details
The selected vendor will provide an AI-powered, API-first search platform that integrates with existing University data sources and allows for custom search interfaces. Key specifications include:
1. Core Search Capabilities: Federated search across all UO domains, AI-generated answers based on indexed content, results curation, query rules, and promoted results.
2. Search Quality & Relevance: Features like result highlighting, stemming for search terms, misspelling suggestions, and zero-results handling.
3. Scale & Coverage: Indexing approximately 250,000 pages across multiple domains and subdomains.
4. Tiered Indexing Schedule: Daily indexing for priority sites and monthly for others with administrator control over frequency.
5. Content Control: Ability to exclude specific pages from indexing and respect for robots.txt directives.
6. API Integration: Support for REST/GraphQL APIs with comprehensive documentation and analytics capabilities including real-time dashboards and automated alerts.
Period of Performance
The contract is anticipated to begin in January 2026 following selection by the end of 2025, with full implementation expected by July 2026.
Place of Performance
The services will be performed primarily at the University of Oregon's campus in Eugene, Oregon.
Bidder Requirements
Proposers must demonstrate experience providing similar services to large higher education institutions and comply with University policies on digital accessibility and cybersecurity standards. They must also provide proof of insurance coverage as specified in the contract terms.
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Overview
Agency
Opportunity ID
PCS# 520200-01163-AP
Response Deadline
Dec. 4, 2025
Past Due
Date Posted
Nov. 18, 2025
Source
Est. Value Range
Experimental
$500,000 - $1,500,000
(AI estimate)
Agency Distribution
Low
On 11/18/25 University of Oregon in Oregon issued AP for AI-powered On-site Search Platform with ID PCS# 520200-01163-AP due 12/3/25.
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