Request for Proposal for Professional Services for Community Engagement Forum, Department of Public Safety
ID: 265387
• State: Ohio
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Description
Background
The City of Cleveland, through its Department of Public Safety, is seeking proposals for professional services to conduct a community engagement forum. This initiative is funded by a grant aimed at engaging community members, gathering input, and analyzing data related to the city's crisis and emergency response systems. The goal is to collect feedback that will inform strategies supporting community well-being and public safety.
The available funding for this initiative is up to $100,000, with a project period not exceeding 12 months.
Work Details
The selected contractor will provide a range of professional services including:
- Developing a detailed project plan and event timeline
- Securing and managing an accessible venue
- Handling all logistics such as registration and equipment
- Providing experienced facilitators
- Designing an inclusive agenda
- Conducting outreach to ensure diverse participation
- Creating promotional materials
- Ensuring ADA compliance
- Managing technology needs during the forum
- Providing on-site coordination
- Collecting participant feedback
- Delivering a written report summarizing insights and recommendations
- Submitting all raw notes and attendance data post-event
- Maintaining communication with the Department of Public Safety throughout the process.
Additionally, a community survey must be developed and conducted twice during the contract period to gather input on the city’s response methods related to mental health crises.
Period of Performance
The contract will be performed over a period not exceeding 12 months from the start date.
Place of Performance
The services will be performed in Cleveland, Ohio, specifically at venues accessible to community members.
Bidder Requirements
Proposers are encouraged to have prior experience in delivering similar services for public safety departments. While there is no specific subcontractor participation goal for this contract, any proposed subcontractors must be disclosed in the proposal. Proposers must comply with all applicable requirements of the Cleveland Area Business Code and demonstrate good-faith efforts to utilize certified Minority Business Enterprises (MBEs), Female Business Enterprises (FBEs), and Cleveland-area small businesses (CSBs).
The City of Cleveland, through its Department of Public Safety, is seeking proposals for professional services to conduct a community engagement forum. This initiative is funded by a grant aimed at engaging community members, gathering input, and analyzing data related to the city's crisis and emergency response systems. The goal is to collect feedback that will inform strategies supporting community well-being and public safety.
The available funding for this initiative is up to $100,000, with a project period not exceeding 12 months.
Work Details
The selected contractor will provide a range of professional services including:
- Developing a detailed project plan and event timeline
- Securing and managing an accessible venue
- Handling all logistics such as registration and equipment
- Providing experienced facilitators
- Designing an inclusive agenda
- Conducting outreach to ensure diverse participation
- Creating promotional materials
- Ensuring ADA compliance
- Managing technology needs during the forum
- Providing on-site coordination
- Collecting participant feedback
- Delivering a written report summarizing insights and recommendations
- Submitting all raw notes and attendance data post-event
- Maintaining communication with the Department of Public Safety throughout the process.
Additionally, a community survey must be developed and conducted twice during the contract period to gather input on the city’s response methods related to mental health crises.
Period of Performance
The contract will be performed over a period not exceeding 12 months from the start date.
Place of Performance
The services will be performed in Cleveland, Ohio, specifically at venues accessible to community members.
Bidder Requirements
Proposers are encouraged to have prior experience in delivering similar services for public safety departments. While there is no specific subcontractor participation goal for this contract, any proposed subcontractors must be disclosed in the proposal. Proposers must comply with all applicable requirements of the Cleveland Area Business Code and demonstrate good-faith efforts to utilize certified Minority Business Enterprises (MBEs), Female Business Enterprises (FBEs), and Cleveland-area small businesses (CSBs).
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Overview
Agency
Opportunity ID
265387
Response Deadline
June 18, 2026
Due in 29 Days
Date Posted
May 14, 2026
Source
Q&A Deadline
Vendor questions must be submitted electronically via the City of Cleveland ProcureNow portal: https://secure.procurenow.com/portal/clevelandoh
Set Aside Preferences
Minority Owned
Small Business
Est. Value Range
Experimental
$50,000 - $100,000
(AI estimate)
Agency Distribution
Moderate
On 5/14/26 Public Safety in Ohio issued Professional Services for Community Engagement Forum, Department of Public Safety with ID 265387 due 6/18/26.
Contacts
Documents
Posted documents for Request for Proposal for Professional Services for Community Engagement Forum, Department of Public Safety
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