Construction Project Management Software
ID: 10008669
• State: Ohio
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Description
Background
The City of Toledo’s Division of Engineering Services is seeking qualified candidates to provide, implement, and support a cloud-based construction project management and field reporting software. The goal of this contract is to improve processes and efficiency by replacing the division’s current spreadsheet-driven processes for daily reporting, quantity tracking, payment certification, and change-order management.
Work Details
The contractor will provide a cloud-based construction project management software that includes features for daily reporting, quantity tracking, payment certification, and change-order management. The software must be capable of improving the efficiency of the Division of Engineering Services' operations.
Period of Performance
The contract will be performed over a specified period as outlined in the solicitation documents, which typically includes implementation phases followed by ongoing support.
Place of Performance
The services will be performed in Toledo, Ohio, specifically for the City of Toledo’s Division of Engineering Services.
The City of Toledo’s Division of Engineering Services is seeking qualified candidates to provide, implement, and support a cloud-based construction project management and field reporting software. The goal of this contract is to improve processes and efficiency by replacing the division’s current spreadsheet-driven processes for daily reporting, quantity tracking, payment certification, and change-order management.
Work Details
The contractor will provide a cloud-based construction project management software that includes features for daily reporting, quantity tracking, payment certification, and change-order management. The software must be capable of improving the efficiency of the Division of Engineering Services' operations.
Period of Performance
The contract will be performed over a specified period as outlined in the solicitation documents, which typically includes implementation phases followed by ongoing support.
Place of Performance
The services will be performed in Toledo, Ohio, specifically for the City of Toledo’s Division of Engineering Services.
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Overview
Opportunity Type
RFP (Request for Proposal)
Opportunity ID
10008669
Response Deadline
May 19, 2026
Past Due
Date Posted
May 1, 2026
Source
Pre-Bid Conference
No
Est. Value Range
Experimental
$500,000 - $2,000,000
(AI estimate)
Agency Distribution
High
On 5/1/26 DPU/Engineering Services in Ohio issued RFP (Request for Proposal) Construction Project Management Software with ID 10008669 due 5/19/26.
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Documents
Posted documents for Construction Project Management Software
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Additional Details
Other Details
Bids for this project will be accepted via e-bid though the City of Toledo's PlanetBids portal. Bid submittals or other transmissions of information have not been completed until an email confirmation of the transmission has been issued by PlanetBids. Bid prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted.
In order to be considered, the bidder must have submitted the City Paperwork Packet* to the City of Toledo. If any information pertaining to this document changes, it is the company’s responsibility to notify the city and update the applicable information. This submission includes:
• Vendor Registration Form
• Business Tax Registration Form
• Child Support Affidavit, notarized
• Vendor Utility
In order to be considered, the bidder must have submitted the following forms to the City of Toledo once in the calendar year the project is advertised:
• Annual Paperwork Packet*, which includes:
o Equal Employment Opportunity Certification
o Living Wage Affidavit, updated no later than February 1st
o Debarment Certification
o W-9
• Certificate of Insurance, naming the City of Toledo as an additional insurer & through expiration and then annually
• Bureau of Worker’s Compensation Certificate, through expiration and then annually
In order to be considered, the bidder must submit the following forms to the City of Toledo for each project the company bids on:
• Construction Project Paperwork Packet*, which includes:
o Acknowledgement and Acceptance of Terms & Conditions
o Living Wage Contract Addendum
o Primary/Subcontractor Agreement Certificate
o Best Bid Criteria, if applicable
• Signed Contract by the Vendor*
• Tax Exemption Certificate*
• Bid Guaranty (bid bond or certified check / cashier's check on a solvent bank)
• Line Items**
*Located on PlanetBids in the Documents tab
**Located on PlanetBids in the “Line Items” tab
Bid Guaranty requirements are located on the Bid Information tab on PlanetBids. The bid guaranty shall be in the form of a cashier's check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. The check must also be scanned and uploaded with thee-bid. Company checks and personal checks will NOT be accepted. Checks shall be made payable to City of Toledo.
If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)
City of Toledo
Division of Purchases and Supplies
One Government Center, Suite 2000
640 Jackson Street
Toledo, OH 43604
As noted above, City forms must be filled out and attached to the bid. Project Paperwork includes the following: Acknowledgment and Acceptance of Conditions Contract Specifications; Toledo Municipal Income Tax Compliance; Public Utilities Compliance; EEO Form; Primary and Subcontractor Forms and Debarment and Suspension Certificate; Best Bid Criteria.
Other required forms include those noted in the Response Type Section and also noted in the Other Details Section: Signed Contract by Vendor CEO/President; Insurance Certificate listing the city of Toledo as an additional insurer; and Current Worker's Compensation Certificate.
The following items will be required upon awarding the contract: Performance Bond and PLA, if applicable.
The successful bidder shall submit certified payrolls to the City for all labor performed on the project 2 weeks after start date then weekly thereafter.
In order to be considered, the bidder must have submitted the City Paperwork Packet* to the City of Toledo. If any information pertaining to this document changes, it is the company’s responsibility to notify the city and update the applicable information. This submission includes:
• Vendor Registration Form
• Business Tax Registration Form
• Child Support Affidavit, notarized
• Vendor Utility
In order to be considered, the bidder must have submitted the following forms to the City of Toledo once in the calendar year the project is advertised:
• Annual Paperwork Packet*, which includes:
o Equal Employment Opportunity Certification
o Living Wage Affidavit, updated no later than February 1st
o Debarment Certification
o W-9
• Certificate of Insurance, naming the City of Toledo as an additional insurer & through expiration and then annually
• Bureau of Worker’s Compensation Certificate, through expiration and then annually
In order to be considered, the bidder must submit the following forms to the City of Toledo for each project the company bids on:
• Construction Project Paperwork Packet*, which includes:
o Acknowledgement and Acceptance of Terms & Conditions
o Living Wage Contract Addendum
o Primary/Subcontractor Agreement Certificate
o Best Bid Criteria, if applicable
• Signed Contract by the Vendor*
• Tax Exemption Certificate*
• Bid Guaranty (bid bond or certified check / cashier's check on a solvent bank)
• Line Items**
*Located on PlanetBids in the Documents tab
**Located on PlanetBids in the “Line Items” tab
Bid Guaranty requirements are located on the Bid Information tab on PlanetBids. The bid guaranty shall be in the form of a cashier's check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. The check must also be scanned and uploaded with thee-bid. Company checks and personal checks will NOT be accepted. Checks shall be made payable to City of Toledo.
If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)
City of Toledo
Division of Purchases and Supplies
One Government Center, Suite 2000
640 Jackson Street
Toledo, OH 43604
As noted above, City forms must be filled out and attached to the bid. Project Paperwork includes the following: Acknowledgment and Acceptance of Conditions Contract Specifications; Toledo Municipal Income Tax Compliance; Public Utilities Compliance; EEO Form; Primary and Subcontractor Forms and Debarment and Suspension Certificate; Best Bid Criteria.
Other required forms include those noted in the Response Type Section and also noted in the Other Details Section: Signed Contract by Vendor CEO/President; Insurance Certificate listing the city of Toledo as an additional insurer; and Current Worker's Compensation Certificate.
The following items will be required upon awarding the contract: Performance Bond and PLA, if applicable.
The successful bidder shall submit certified payrolls to the City for all labor performed on the project 2 weeks after start date then weekly thereafter.