6009 Hcwp Admin Copier Bid
ID: RFQ032854 • State: Ohio
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Description
Background
The City of Columbus is seeking to establish an Indefinite Quantity Agreement for Copier Maintenance Services. This contract aims to ensure the maintenance and repair of copiers used by the City, specifically at the Hap Cremean Water Plant. The estimated annual expenditure for this agreement is $2,000, which serves as a guideline for bidding purposes and does not guarantee actual orders.
Work Details
The contractor will provide maintenance and repair services for the following copier models:
- Ricoh MP C3503SP Copier System (Serial # E164M510443)
- Ricoh IM C3500 Copier System (Serial # 3111R770908).
Services include all costs associated with service/labor, travel expenses, parts, and supplies (excluding staples and paper). The maintenance services must adhere to the manufacturer's suggested maintenance protocols to ensure optimal performance.
Billing will be based on a cost per copy rate, charged monthly in arrears, with no minimum or maximum limits on copies made. The City will not incur any penalties or late fees. A user response time guarantee requires a confirmation call within 30 minutes of a service request and an on-site technician within four business hours.
Period of Performance
The contract will be effective from May 14, 2026, to February 28, 2027. The City does not auto-renew contracts, and any unspent funds will be canceled after the contract end date.
Place of Performance
The services will be performed at the City of Columbus Public Utilities, Hap Cremean Water Plant, located at 4250 Morse Road, Columbus, OH 43230.
Bidder Requirements
Bidders must be authorized dealers for the specified copier models. There are no specific set-aside certifications or local requirements mentioned in the solicitation.
The City of Columbus is seeking to establish an Indefinite Quantity Agreement for Copier Maintenance Services. This contract aims to ensure the maintenance and repair of copiers used by the City, specifically at the Hap Cremean Water Plant. The estimated annual expenditure for this agreement is $2,000, which serves as a guideline for bidding purposes and does not guarantee actual orders.
Work Details
The contractor will provide maintenance and repair services for the following copier models:
- Ricoh MP C3503SP Copier System (Serial # E164M510443)
- Ricoh IM C3500 Copier System (Serial # 3111R770908).
Services include all costs associated with service/labor, travel expenses, parts, and supplies (excluding staples and paper). The maintenance services must adhere to the manufacturer's suggested maintenance protocols to ensure optimal performance.
Billing will be based on a cost per copy rate, charged monthly in arrears, with no minimum or maximum limits on copies made. The City will not incur any penalties or late fees. A user response time guarantee requires a confirmation call within 30 minutes of a service request and an on-site technician within four business hours.
Period of Performance
The contract will be effective from May 14, 2026, to February 28, 2027. The City does not auto-renew contracts, and any unspent funds will be canceled after the contract end date.
Place of Performance
The services will be performed at the City of Columbus Public Utilities, Hap Cremean Water Plant, located at 4250 Morse Road, Columbus, OH 43230.
Bidder Requirements
Bidders must be authorized dealers for the specified copier models. There are no specific set-aside certifications or local requirements mentioned in the solicitation.
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Overview
Agency
Opportunity Type
INF
Opportunity ID
RFQ032854
Response Deadline
May 20, 2026
Due in 3 Days
Date Posted
May 14, 2026
Est. Value Range
Experimental
$1,000 - $6,000
(AI estimate)
Agency Distribution
High
Source
Source Notes
Source does not have a linkable page for this opportunity. To find the opportunity, go to the Source website listed above and search for the Opportunity ID.
On 5/14/26 City of Columbus in Ohio issued INF Hcwp Admin Copier with ID RFQ032854 due 5/20/26.
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Additional Details
Delivery Address
4250 Morse Road
Columbus, OH 43230
USA
Delivery Name
City of Columbus, Division of Water