2026 Lawn Maintenance Program
ID: 10008367
• State: Ohio
Opportunity Assistant
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Description
The City of Toledo Division of Urban Beautification is requesting multiple vendors to provide comprehensive lawn maintenance services, including all labor, materials, equipment, and scheduled service necessary to cut grass and manage all vegetation for various city parks, right-of-ways, and neighborhood parcels.
This solicitation is issued by the City of Toledo Division of Urban Beautification.
The contract is part of the City's ongoing efforts to maintain and beautify public spaces, ensuring that parks, right-of-ways, and neighborhood parcels are properly maintained throughout the 2026 season.
Vendors must provide all required services according to a schedule set by the City. All labor, materials, and equipment necessary for grass and vegetation cutting are to be supplied by the vendor. Vendors must also comply with all project paperwork requirements, including the completion and submission of the following forms: Acknowledgment and Acceptance of Conditions Contract Specifications, Toledo Municipal Income Tax Compliance, Public Utilities Compliance, MBE Good Faith and Goal Commitment, EEO Form, Primary and Subcontractor Forms, Debarment and Suspension Certificate, and Best Bid Criteria. Additional documentation required includes a Signed Contract by the Vendor CEO/President, Child Support Affidavit, Insurance Certificate listing the City of Toledo as an additional insured, and a current Worker's Compensation Certificate. Upon award, a Performance Bond and Project Labor Agreement (PLA), if applicable, will also be required.
Bid submissions can be made either electronically through the City of Toledo's PlanetBids portal or by paper submission, which is available at the Division of Urban Beautification, 233 Elmdale Ave., Toledo, OH 43607. Bid prices must be submitted to two decimal places (e.g., $0.00), and only one price per line item will be accepted. For paper bids, all handwritten entries must be clear and legible; any pricing that cannot be reasonably discerned will be considered invalid and excluded from evaluation. All City forms must be filled out and attached to the bid. A deposit to guarantee the bid is required; refer to the Bid Information tab for details.
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Overview
Opportunity Type
Bid
Opportunity ID
10008367
Response Deadline
Jan. 6, 2026
Past Due
Date Posted
Dec. 5, 2025
Source
Pre-Bid Conference
No
Est. Value Range
Experimental
$500,000 - $2,000,000
(AI estimate)
Agency Distribution
High
On 12/5/25 DPS / Division of Urban Beautification in Ohio issued Bid 2026 Lawn Maintenance Program with ID 10008367 due 1/6/26.
Contacts
Documents
Opportunity Assistant
Analyst Requests
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Classifications
Additional Details
Notes
Forms with Bid Submission
As noted above, City forms must be filled out and attached to the bid. Project Paperwork includes the following: Acknowledgment and Acceptance of Conditions Contract Specifications; Toledo Municipal Income Tax Compliance; Public Utilities Compliance; MBE Good Faith and Goal Commitment; EEO Form; Primary and Subcontractor Forms and Debarment and Suspension Certificate; Best Bid Criteria. Other required forms include those noted in the Response Type Section and also noted in the Other Details Section: Signed Contract by Vendor CEO/President; Child Support Affidavit; Insurance Certificate listing the city of Toledo as an additional insurer; and Current Worker’s Compensation Certificate.
The following items will be required upon awarding the contract: Performance Bond and PLA, if applicable.
As noted above, City forms must be filled out and attached to the bid. Project Paperwork includes the following: Acknowledgment and Acceptance of Conditions Contract Specifications; Toledo Municipal Income Tax Compliance; Public Utilities Compliance; MBE Good Faith and Goal Commitment; EEO Form; Primary and Subcontractor Forms and Debarment and Suspension Certificate; Best Bid Criteria. Other required forms include those noted in the Response Type Section and also noted in the Other Details Section: Signed Contract by Vendor CEO/President; Child Support Affidavit; Insurance Certificate listing the city of Toledo as an additional insurer; and Current Worker’s Compensation Certificate.
The following items will be required upon awarding the contract: Performance Bond and PLA, if applicable.
Special Notices
Deposit to guarantee bid.
Please refer to the Bid Information tab of this bid for details.
Other Details
BID SUBMISSION -
PAPER BID(s) AVAILABLE @ DIV. OF URBAN BEAUTIFICATION
233 ELMDALE AVE., TOLEDO, OH 43607
Bids for this project can be accepted via e-bid though the City of Toledo’s PlanetBids portal or Paper. Bids prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted with this bid. For paper submissions, all handwritten entries must be clear and legible. Any line-item pricing that cannot be reasonably discerned will be considered invalid and excluded from evaluation. The remainder of the bid will still be reviewed for responsiveness. NO BID SUBMITTALS WILL BE ACCEPTED AFTER 1:30 PM EST, TUESDAY, JANUARY 06, 2025.
In order to be responsive, all bids must have the following with submittal:
• Project Paperwork*
• Line Items – will auto-populate with e-bid
• Bid Guaranty (bid bond or certified check / cashier’s check on a solvent bank) – see instructions below
• Signed Contract by the Vendor*
• Child Support Affidavit*
• Bureau of Worker’s Compensation Certificate or Waiver and Release of Liability Form
• Insurance Certificate, naming the City of Toledo as an additional insured / Certificate Holder – requirements available on the “Documents” tab of PlanetBids
• Equipment Inventory and Staff List
• Taxation Certificate of Compliance
*Located on the “Documents” tab of PlanetBids.
**Located in the Line Items tab of PlanetBids
Bid Guaranty requirements are located on the “Bid Information” tab on PlanetBids. The bid guaranty shall be in the form of a cashier’s check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. The check must also be scanned and uploaded with the e-bid. Company checks and personal checks will NOT be accepted. Checks shall be made payable to “City of Toledo.”
If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)
City of Toledo
Division of Purchases and Supplies
One Government Center, Suite 2000
640 Jackson Street
Toledo, OH 43604
PAPER BID(s) AVAILABLE @ DIV. OF URBAN BEAUTIFICATION
233 ELMDALE AVE., TOLEDO, OH 43607
Bids for this project can be accepted via e-bid though the City of Toledo’s PlanetBids portal or Paper. Bids prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted with this bid. For paper submissions, all handwritten entries must be clear and legible. Any line-item pricing that cannot be reasonably discerned will be considered invalid and excluded from evaluation. The remainder of the bid will still be reviewed for responsiveness. NO BID SUBMITTALS WILL BE ACCEPTED AFTER 1:30 PM EST, TUESDAY, JANUARY 06, 2025.
In order to be responsive, all bids must have the following with submittal:
• Project Paperwork*
• Line Items – will auto-populate with e-bid
• Bid Guaranty (bid bond or certified check / cashier’s check on a solvent bank) – see instructions below
• Signed Contract by the Vendor*
• Child Support Affidavit*
• Bureau of Worker’s Compensation Certificate or Waiver and Release of Liability Form
• Insurance Certificate, naming the City of Toledo as an additional insured / Certificate Holder – requirements available on the “Documents” tab of PlanetBids
• Equipment Inventory and Staff List
• Taxation Certificate of Compliance
*Located on the “Documents” tab of PlanetBids.
**Located in the Line Items tab of PlanetBids
Bid Guaranty requirements are located on the “Bid Information” tab on PlanetBids. The bid guaranty shall be in the form of a cashier’s check/official check on a solvent bank or a bid bond. If using a check as the bid guaranty, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. The check must also be scanned and uploaded with the e-bid. Company checks and personal checks will NOT be accepted. Checks shall be made payable to “City of Toledo.”
If your company is using a bid bond, scan and upload with bid; the original does not need to be received by the City of Toledo. If your company does not provide a bid guaranty, your bid submittal will be deemed non-responsive. (TMC 187.09)
City of Toledo
Division of Purchases and Supplies
One Government Center, Suite 2000
640 Jackson Street
Toledo, OH 43604