Request for Qualifications (RFQ)
Water and Other Engineering Services for the Village of Cato
I. PROJECT DESCRIPTION
The Village of Cato is issuing a Request for Qualifications for procurement of qualified engineering firm(s) to assist with engineering tasks including the evaluation, study, design, environmental review, permitting, coordination with various agencies, and construction related services to complete work as requested by the Village. The selected engineer(s) would also be available to assist Village personnel with various engineering tasks and questions as the need arises.
The selected firm will assist in the design process of any upgrades and/or repairs to the Village's public water supply system.
The Village, utilizing a qualifications-based process, plans to select a consulting engineering firm licensed in the State of New York to complete projects as the need arises.
II. STATEMENT OF QUALIFICATIONS/Deliverable(s)
Responses to this RFQ must include the following:
1. The experience of the consultant's professional staff with wastewater and water plant, distribution system and collection system design/operation.
2. The size and experience of the consultant's professional and technical staff and whether the consultant has adequate staff and/or other resources to perform the work in a timely manner.
3. The ability of the firm to provide the technical skills necessary for capital improvement or maintenance projects, or evaluate such projects on short notice, and on an as-needed basis as determined by the Village.
4. Demonstrated ability to run a diverse program including managing and coordinating schedules, deliverables, resources, and multiple consultants and/or subconsultants.
5. Resumes of the individuals within the consultant's organization who will have direct oversight of the work.
6. Demonstrated ability to identify all necessary permits, regulatory requirements, and processes and obtain involved agency approvals.
7. A record of success by the consultant, demonstrated by work previously performed for the Village of Cato or similar work performed for others.
8. Attend a meeting between the Village of Cato and the Cayuga County Health Department to discuss project priorities.
9. Produce a PER describing the project and including the required information concerning population trends, water usage, water supply, environmental justice areas, etc. as needed for application to NYSEFC, and USDA RD and CDBG funding programs.
10. Complete State Environmental Quality Review, Coordination, and Environmental Report.
The projected schedule for selection is as follows:
March 12, 2025, Request for Qualifications Advertised
April 8, 2025, Statement of Qualifications Received
April 8-15, 2025, Review Qualifications and Select Consultant.
April 15, 2025, Award to Consultant at Village Board Meeting
III. SUBMISSION
Please provide a copy of your qualifications and related materials via electronic or hard copy no later than March 11, 2025, at 4:00 pm. Please mark your response REQUEST FOR ENGINEERING QUALIFICATIONS VILLAGE OF CATO and send or mail your response or questions to:
Village Clerk
Village of Cato
2560 Millard Ave.
Cato, NY 13033
Phone: 315-626-2397
Email: clerk@villageofcatony.com
IV. EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
The Village of Cato is an equal opportunity employer. All qualified engineers will receive consideration without regard to race, color, religion, creed, sex, age, or national origin. The Village of Cato strongly encourages MWBE and Section 3 firms to submit proposals and may partner with qualified MWBE and / or Section 3 firms to submit a proposal.
V. RIGHTS
The Village of Cato may reject any or all proposals and cancel this RFQ, in whole or in part, for any reason or no reason, in the Village's sole discretion.
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 30%
Women Owned Sub-Contracting Goal: 30%
Due date:04/08/2025 4:00 PM
Contract term: 1 year contract w/ 2 1-year extensions
County(ies): Cayuga
Location: Village of Cato
Business entities awarded an identical or substantially similar procurement contract within the past five years:
None
Background
The Village of Cato is issuing a Request for Qualifications (RFQ) to procure qualified engineering firm(s) to assist with various engineering tasks. The goal is to evaluate, study, design, conduct environmental reviews, obtain permits, coordinate with agencies, and provide construction-related services as needed. The selected engineering firm will assist Village personnel with engineering inquiries and support the design process for upgrades or repairs to the public water supply system. The Village plans to select a consulting engineering firm licensed in New York through a qualifications-based process.
Work Details
The selected engineering firm will provide the following services:
1. Evaluate and design wastewater and water plant systems, distribution systems, and collection systems.
2. Assist in capital improvement or maintenance projects on an as-needed basis.
3. Manage schedules, deliverables, resources, and coordinate with multiple consultants/subconsultants.
4. Provide resumes of staff who will oversee the work.
5. Identify necessary permits and regulatory requirements and obtain agency approvals.
6. Demonstrate previous success in similar projects or work performed for the Village of Cato.
7. Attend meetings with the Cayuga County Health Department to discuss project priorities.
8. Produce a Project Evaluation Report (PER) detailing population trends, water usage, and environmental justice areas for funding applications to NYSEFC, USDA RD, and CDBG programs.
9. Complete State Environmental Quality Review and Environmental Report.
Period of Performance
The contract is expected to be for one year with the possibility of two one-year extensions.
Place of Performance
The services will be performed in the Village of Cato, located in Cayuga County.
