NYCHA, by issuing this RFP, seeks proposals ( Proposals ) from firms (the Proposers ) to provide NYCHA with stenographic reporting services and/or transcription services as detailed more fully within Section II of this RFP (collectively, the Services ). The Services are awarded into two Award Groups. Award Group I includes stenographic recording and transcription Services. Award Group II includes transcribing hearings from tape or digital recordings. Award Groups I and II are more fully described in RFP Section II.
The release date of this RFP is January 27, 2025 (the Release Date ).
A non-mandatory Proposers' conference ( Proposers' Conference ) will be hosted online via Microsoft Teams on February 5, 2025, at 12:00 P.M. Although attendance is not mandatory at the Proposers' Conference, it is strongly recommended that all interested Proposers attend, and that Proposers thoroughly review bid documents in advance of the meeting. To participate in the Pre-Bid Conference, please follow the instructions below:
Option 1: Copy and paste the below into your browser.
https://teams.microsoft.com/l/meetup-join/19%3ameeting N2I2YjYzODctNzI3Yy00MDU0LWI3YjQtZjQ2ODg4ZTY0MzZj%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%22cccf91cb-51c3-4bfb-a887-18e7992abd06%22%7d
Meeting ID: 240 803 406 000
Passcode: Gp2Ha77p
Option 2: call in (audio only)
+1 646-838-1534,,470897518# United States, New York City
Phone Conference ID: 470 897 518#
Option 3: Access the document TEAMS Meeting Link RFP 508288 and click on the embedded link to join.
Proposals must be successfully submitted into iSupplier in final form no later than 2:00 P.M. on February 19, 2025 (the Proposal Submission Deadline ). Proposals which are saved in iSupplier as a draft but not successfully submitted will not be considered. Proposers should refer to Section IV(2) of this RFP for details on Proposal submission requirements.
The anticipated award date of the Agreement to the Selected Proposer is on or about May 2025.
Proposer shall electronically upload a single .pdf containing ALL components of the Proposal into iSupplier by 2PM on the Proposal Submission Deadline. NYCHA will NOT accept hardcopy Proposals. The Proposal shall not include embedded documents or proprietary file extensions. NYCHA will not accept Proposals via e-mail, fax, or mail. Instructions for registering for iSupplier can be found at http://www1.nyc.gov/site/nycha/business/isupplier-vendor-registration.page.
After Proposer registers for iSupplier, it typically takes 24 to 72 hours for Proposer's iSupplier profile to be approved. It is Proposer's sole responsibility to complete iSupplier registration and submit its Proposal before the Proposal Submission Deadline. NYCHA is not responsible for delays caused by technical difficulty or caused by any other occurrence. Please e-mail ProfessionalServices.Procurement@nycha.nyc.gov for assistance.
Service-Disabled Veteran-Owned Set Aside: No
Due date:02/19/2025 2:00 PM
Submission Deadline
Contract term: The term ( Term ) of the awarded Agreement(s) shall be five (5) years
County(ies): Bronx, Kings, New York, Queens, Richmond
Location: NYCHA Law Dept
Business entities awarded an identical or substantially similar procurement contract within the past five years:
none
Background
The New York City Housing Authority (NYCHA) is seeking proposals from firms to provide stenographic reporting and transcription services. The goal of this contract is to ensure accurate and timely documentation of meetings and hearings, which aligns with NYCHA's mission to provide quality housing and services to the residents of New York City.
This Request for Proposals (RFP) is structured into two Award Groups: Award Group I focuses on stenographic recording and transcription services, while Award Group II pertains to transcribing hearings from tape or digital recordings.
Work Details
The contractor will be responsible for providing the following services:
1. Stenographic recording of meetings and events as specified by NYCHA.
2. Transcription of recorded materials into written format for both Award Group I and Group II.
3. Timely delivery of transcripts in a format agreed upon with NYCHA, ensuring accuracy and adherence to any specified guidelines outlined in RFP Section II.
Period of Performance
The term of the awarded agreement will be five (5) years, commencing upon the anticipated award date in May 2025.
Place of Performance
Services will be performed at various locations within the jurisdiction of NYCHA, specifically covering the counties of Bronx, Kings, New York, Queens, and Richmond.
