The Division of Homeland Security and Emergency Services (DHSES) is seeking one qualified vendor who can provide us with asphalt improvement services at our NYS Fire Academy Training Grounds, 205 S Lhommedieu St., Montour Falls, NY 14865. The scope of work is as follows:
Area #1- Junk Car Lot- 7,000 sq.ft.
- Excavate existing gravel area 10 . Remove spoils.
- Add 6 of item 4 gravel.
- Fine grade and compact.
Supply & Place:
- 0 compacted thickness of Binder
- 0 compacted thickness of Topper
Seam Seal 100 LF
Area #2- Water Mapping Prop- 700 sq.ft.
- Excavate existing topsoil area 10 depth. Remove spoils.
- Add 6 item 4 gravel.
- Fine grade and compact.
Supply & Place:
- 5 compacted thickness of Binder
- 5 compacted thickness of Topper
Seam Seal 40 LF
Area #3- Hazmat Training Area 2500 sq.ft.
- Excavate 4 of existing gravel and use in areas 1 and 2.
- Fine grade and compact.
- No subbase needed
Supply & Place:
- 5 compacted thickness of Binder
- 5 compacted thickness of Topper
No Seam Seal needed
Area #4- Flagpole- 2200 sq.ft.
- Excavate and remove 4 of existing gravel use to grade road & use
in areas 1 and 2.
- Fine grade and compact.
- No subbase needed
Supply & Place:
- 5 compacted thickness of Binder
- 5 compacted thickness of Topper
- Seam Seal 60 LF
Area #5- Rear Parking- 9000 sq.ft.
- Excavate and remove 4 of existing gravel use to grade road & use
in areas 1 and 2.
- Fine grade and compact.
- No subbase needed.
Supply & Place:
- 5 compacted thickness of Binder
- 5 compacted thickness of Topper
No Seam Seal needed
Work to be completed between the hours of 7:00AM- 3:00PM.
Work Days Monday Friday
Award will be made to one best price vendor, quotes must be all inclusive and without tax. Responsive bidders must include completed documents (Quote, Substitute W9, Appendix A, Procurement Lobbying Form and insurance documents). Vendor must accept a NYS issued Purchase Order for payment. The awardee will be provided proof of tax exemption.
Upon Submission, the subject matter line should reference NYS Fire Academy Training Grounds Asphalt Improvement
There will be an optional site visit on, Thursday, 5/15/2025 at 10am. If your company is planning to attend, please RSVP before noon, 5/14/2025 via email to dhses.sm.purchasing@dhses.ny.gov.
If you have any questions, submit your questions to dhses.sm.purchasing@dhses.ny.gov by noon, 5/19/2025; answers will be provided on or about COB 5/22/25.
In order to be considered for this opportunity, please submit your quote and all required documents to dhses.sm.purchasing@dhses.ny.gov by Noon, Thursday, 5/29/25, for your quote to be deemed responsive.
Agency Rights:
- Reject any or all quotes received in response to the solicitation.
- Withdraw the solicitation at any time, at the Agency's sole discretion.
- Disqualify any bidder whose conduct and/or quote fails to conform to the requirements of the solicitation.
- Seek clarifications and revisions of the quote.
- Prior to the bid opening, amend the solicitation specifications to correct errors or oversights, or to supply additional information, as it becomes available.
- In the event of unsuccessful negotiations with the selected bidder, conduct contract negotiations with and/or award the contract to the next responsive and responsible bidder.
- Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors, assuring a full and complete understanding of a vendor's quote and/or to determine a vendor's compliance with the requirements of the solicitation.
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 0%
Women Owned Sub-Contracting Goal: 0%
Due date:05/29/2025 12:00 PM
Contract term: one time
County(ies): All NYS counties
Location: 205 S Lhommedieu St. Montour Falls NY 14865
Business entities awarded an identical or substantially similar procurement contract within the past five years:
None
Background
The Division of Homeland Security and Emergency Services (DHSES) is seeking a qualified vendor to provide asphalt improvement services at the NYS Fire Academy Training Grounds located at 205 S Lhommedieu St., Montour Falls, NY 14865. The goal of this contract is to enhance the training grounds by improving the asphalt surfaces in various designated areas.
Work Details
The scope of work includes asphalt improvement in five specified areas:
1. **Junk Car Lot (7,000 sq.ft.)**:
- Excavate existing gravel area 10 inches and remove spoils.
- Add 6 inches of item 4 gravel, fine grade, and compact.
- Supply & place 0 inches compacted thickness of Binder and Topper.
- Seam seal for 100 linear feet.
2. **Water Mapping Prop (700 sq.ft.)**:
- Excavate existing topsoil area to a depth of 10 inches and remove spoils.
- Add 6 inches item 4 gravel, fine grade, and compact.
- Supply & place 5 inches compacted thickness of Binder and Topper.
- Seam seal for 40 linear feet.
3. **Hazmat Training Area (2,500 sq.ft.)**:
- Excavate 4 inches of existing gravel for reuse in Areas 1 and 2, fine grade, and compact without needing a subbase.
- Supply & place 5 inches compacted thickness of Binder and Topper with no seam seal required.
4. **Flagpole Area (2,200 sq.ft.)**:
- Excavate and remove 4 inches of existing gravel for reuse in Areas 1 and 2, fine grade, and compact without needing a subbase.
- Supply & place 5 inches compacted thickness of Binder and Topper with seam seal for 60 linear feet.
5. **Rear Parking (9,000 sq.ft.)**:
- Excavate and remove 4 inches of existing gravel for reuse in Areas 1 and 2, fine grade, and compact without needing a subbase.
- Supply & place 5 inches compacted thickness of Binder and Topper with no seam seal required.
Period of Performance
The work is to be completed during normal working hours from Monday to Friday between the hours of 7:00 AM to 3:00 PM.
Place of Performance
The contract will be performed at the NYS Fire Academy Training Grounds located at 205 S Lhommedieu St., Montour Falls, NY 14865.
Bidder Requirements
Bidders must submit all-inclusive quotes that do not include tax. They must provide completed documents including a Quote, Substitute W9, Appendix A, Procurement Lobbying Form, and insurance documents. Vendors must accept a New York State issued Purchase Order for payment.
