NYS Department of Environmental Conservation (DEC) Audio and Video Equipment for Two Conference Rooms

Background
The New York State Office of Information Technology Services (ITS) is issuing a Discretionary Procurement for qualified entities to provide audio and video equipment for two conference rooms at the New York State Department of Environmental Conservation (DEC).

The DEC, located at 625 Broadway, Albany, NY, aims to replace outdated communication technology that has been failing frequently, leading to operational inefficiencies. The goal of this contract is to procure new hardware and installation services to enhance communication capabilities during meetings and training sessions.

Work Details
The contractor will provide a complete solution that includes:
1. Equipment:
a. A camera integrated with or mounted near the display that autofocuses on the current speaker and provides wide-angle coverage.
b. A 98-inch or larger television rated for 24/7 operation.
c. A full conference system setup including ceiling-mounted microphones, speakers, controllers, and output modules.
2. New bill of materials with serial numbers and model information for all equipment provided.
3. Complete unpacking and testing of all equipment prior to delivery and installation.
4. Coordination of downtime with site contacts.
5. Removal of existing audio/video switching equipment and cameras.
6. Confirmation of data and video cabling integrity; rerouting or pulling new cabling as needed with a detailed wire pull schedule for review.
7. Replacement of existing cameras and switcher with upgraded versions per installation specifications.
8. Setup multiview monitor for all camera feeds.
9. Setup control station for system control.
10. Integration of switcher/streamer output to conferencing devices.
11. Installation services for all equipment ensuring a fully functional audio-visual system.
12. Testing and certification of complete system operation.
13. Provide 12 hours of training on system operation for staff.
14. Professional labeling of all AV cabling and equipment with an as-built drawing provided.
15. Construction cleanup upon completion.

Period of Performance
The contract term is one year following final acceptance of the installation.

Place of Performance
The work will be performed at 625 Broadway, Floor 6, Albany, NY 12233.

Bidder Requirements
Eligible bidders must be NYS certified Minority/Women-owned Business Enterprises (MWBE), Service-Disabled Veteran-Owned Businesses (SDVOB), or Small Business Enterprises (SBE). They must also be licensed to do business in New York State or commit to becoming licensed within 30 days post-award, have executed at least five similar projects, and comply with various supplier diversity goals including a 15% MBE goal, a 15% WBE goal, and a 6% SDVOB goal.