This Invitation for Bid ( IFB ) solicits offers from qualified vendors, of which one will be selected to provide nine infant warmers to SUNY Downstate Health Sciences University's (SUNY-DHSU) University Hospital at Downstate (UHD). The selected vendor will provide UHD nine infant warmers, and other related accessories, that fully comply with all technical specifications and performance requirements outlined in Exhibit B Mandatory Requirements and Detailed Specifications.
Those wishing to participate in this procurement may download the solicitation documents from the Documents tab. If you are having issues locating and/or downloading the solicitation documents, you may contact Perla Adames at Perla.Adames@Downstate.edu to request a copy of the solicitation documents.
Any updates to the solicitation and answers to questions will be posted and released through the New York State Contract Reporter, and via email. It is the responsibility of all vendors to:
- Register with the New York State Contract Reporter and sign up to receive notifications about this solicitation; or
- Periodically check the New York State Contract Reporter for any updates or answers to questions pertaining to this solicitation.
If interested in participating in this IFB, vendors must complete and submit their completed Summary Information Form (Page 1 of the IFB) and submit it via email to Perla.Adames@Downstate.edu, so that we may add you to our bidders list.
Be advised that submission of responses to the solicitation that do not reflect and take into account updated information may result in your proposal being deemed non-responsive to the solicitation.
This procurement is subject to NYS Finance Law Section 139 j&k, also known as the Lobbying Law. Therefore, vendors are cautioned that the only permissible contacts for this procurement are the individuals listed below. Failure to comply with this requirement can range from no contract award to debarment from sales to any agency.
The only individual at SUNY-DHSU who may be contacted in connection with this matter is Perla Adames, Contracts Officer, at Perla.Adames@Downstate.edu.
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 0%
Women Owned Sub-Contracting Goal: 0%
Service-Disabled Veteran-Owned Business Contracting Goal: 0%
Disadvantaged Owned Sub-Contracting Goal: 0%
Due date:07/30/2025 10:00 AM
Contract term: 2 Years
County(ies): Kings
Location: SUNY Downstate Health Sciences University, 450 Clarkson Ave, Brooklyn NY 11203
Business entities awarded an identical or substantially similar procurement contract within the past five years:
None
Background
This Invitation for Bid (IFB) is issued by SUNY Downstate Health Sciences University (SUNY-DHSU) to solicit offers from qualified vendors for the provision of nine infant warmers to the University Hospital at Downstate (UHD).
The goal of this contract is to ensure that UHD receives infant warmers and related accessories that meet all specified technical and performance requirements.
Work Details
The selected vendor will provide nine infant warmers along with the following accessories:
- Handle
- Drawer
- Suction Bottle Holder
- Tray Set
- Swivel Cylinder Rack
- Height Adjustment Trolley
- Scale
- Resuscitation Unit
- SpO2 Unit
- Oxygen and Air Hose
- X-Ray Tray
- Examination Light
- Resuscitation Circuits (36 Single-Use)
- Temperature Probes (36 Single-Use)
- Neo Shield (36 Single-Use)
Additionally, the vendor will provide installation services for the warmers, White Glove Delivery Service, 80 hours of Clinical In-Service Training covering both day and night shifts for general and advanced users, three technical training classes for biomedical engineering staff, and a two-year warranty on all components including batteries, parts, and labor.
Period of Performance
The contract term is set for 2 years from the date of award.
Place of Performance
The contract will be performed at SUNY Downstate Health Sciences University located at 450 Clarkson Ave, Brooklyn NY 11203.
Bidder Requirements
There are no specific set-aside certifications required for this procurement. The Minority Owned Sub-Contracting Goal is 0%, Women Owned Sub-Contracting Goal is 0%, Service-Disabled Veteran-Owned Business Contracting Goal is 0%, and Disadvantaged Owned Sub-Contracting Goal is also 0%.
Vendors must submit a completed Summary Information Form via email to be added to the bidders list.
