The Office of Parks, Recreation and Historic Preservation (OPRHP) has a non-functioning American Standard (Trane) Model TWA120A300FA (details below) heat pump condenser at the Walt Whitman Birthplace Association located in Huntington Station, NY.
OPRHP is seeking proposals to supply and replace an existing system with a system that can provide heating and cooling per the site specifications below.
A unit that utilizes R410 refrigerant will not be accepted.
If awarded a Purchase Order, work must be completed as soon as possible as the current unit is not operational.
A MANDATORY Pre-Proposal Site Visit will be held at:
Walt Whitman Birthplace Association
246 Old Walt Whitman Rd
Huntington Station, NY 11746
The Site Visit will be held during the dates and times as indicated in the RFQ Timeline.
Attendance at the Site Visit is MANDATORY.
It should be noted that vendors are REQUIRED to attend this Site Visit in order to submit a bid for this procurement.
Vendors should notify the designated contacts via email at Bids.purchasing@parks.ny.gov by the date/time indicated in the RFQ Timeline if they plan to attend.
If a vendor is unable to attend, you will not be eligible to submit a bid. No exceptions will be made.
Time permitting, inquires may be made at the site visit. Any responses given at the site visit are not binding; only the responses in the official response at the conclusion of the Question & Answer (Q&A) period will be binding. All other inquiries shall be submitted in writing to only the designated contacts.
Vendors will have an opportunity to submit written questions regarding this Request for Quotes (RFQ). All questions regarding this RFQ must be submitted via e-mail and be received by the date and time specified in the RFQ Timeline.
OPRHP will provide a written response to all substantive questions. Responses to Bidder questions and requests for clarifications will be distributed via e-mail to the Agency-maintained Bidders List.
Existing HVAC Unit Information:
American Standard (Trane)
Model TWA120A300FA
R22 10 Ton Condenser
Serial 44113G4AD
Condenser Unit located outside
Air Handler located in attic
Age of Unit, air handler and ducting: 21 years
Site Specifications:
Visitor Center, meeting/exhibit space
Approximately 2200 square feet
Vendor is Responsible for all of the Following:
- disconnecting and removing, and disposing of current system
- cleaning out current refrigerant (R22)
- installing new condenser, air handler, and all necessary components (including necessary ducting)
- testing system to ensure it is functioning correctly
Minimum Vendor Qualifications to Bid:
OPRHP is seeking bids from experienced companies with the personnel, facilities, and organization to meet the demands of a contract of this scope. Bidders shall comply with the laws of the State of New York and shall possess or obtain any required licenses, permits, or authorizations necessary to be considered for award.
To be deemed qualified and responsive, Bidders must provide the following written documentation with the bid:
- If other than the manufacturer of the product, written documentation from the manufacturer stating the vendor is authorized to sell and repair its products.
- Specification sheet for the product being offered.
- Vendor shall provide proof that they possess EPA Section 608 Certification
Service-Disabled Veteran-Owned Set Aside: No
Due date:09/19/2025 3:00 PM
Contract term: One time service, ASAP
County(ies): Suffolk
Location: 246 Old Walt Whitman Rd, Huntington Station, NY 11746
Business entities awarded an identical or substantially similar procurement contract within the past five years:
None
Background
The Office of Parks, Recreation and Historic Preservation (OPRHP) is responsible for managing New York's parks and historic sites. They are seeking to replace a non-functioning heat pump system at the Walt Whitman Birthplace Association in Huntington Station, NY, to ensure proper heating and cooling for the facility.
Work Details
The contractor will supply and replace an existing American Standard (Trane) Model TWA120A300FA heat pump system with a new unit that meets site specifications. The work includes:
- Disconnecting, removing, and disposing of the current system;
- Cleaning out the existing refrigerant (R22);
- Installing a new condenser, air handler, and all necessary components including ducting;
- Testing the system to ensure it functions correctly.
A unit utilizing R410 refrigerant will not be accepted. The existing HVAC unit is 21 years old and consists of a 10-ton condenser located outside and an air handler located in the attic.
Period of Performance
The work must be completed as soon as possible after award of the Purchase Order, as the current unit is not operational.
Place of Performance
Walt Whitman Birthplace Association, 246 Old Walt Whitman Rd, Huntington Station, NY 11746, Suffolk County.
Bidder Requirements
Bidders must comply with New York State laws and possess any required licenses or permits. They must provide documentation including:
- Authorization from the manufacturer if they are not the manufacturer themselves;
- A specification sheet for the product being offered;
- Proof of EPA Section 608 Certification.
Attendance at a mandatory pre-proposal site visit is required to submit a bid.
