NOTICE TO BIDDERS
Notice is hereby given that the Town of Bedford will accept sealed bids for:
Harris Road/Babbitt Road Safety Improvement Project
Town of Bedford, Westchester County, New York
PIN 8762.82, LD040730
The Owner is the Town of Bedford, and the work site is located in the Town of Bedford. The project site includes the intersection of Harris Road/Babbitt Road, and project limits extend approximately 150 ft West and 1000 ft East from the intersection along Harris Road as well as 300 ft South along Babbitt Road.
The work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following: Installation of ADA compliant curb ramps & sidewalks, reconstruction of the Harris Road/Babbitt Road intersection, signing and striping.
This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on January 1, 2025, as posted on the New York State Department of Transportation's website must be followed by the successful bidder. The DBE goal for this project is 10%. There are no M/WBE goals for this project. Equal Employment Opportunity is required for this project. The goal for participation of women is 6.9% and the goal for participation of minorities in Westchester County is 22.6%.
The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at https://ebo.dot.ny.gov/.
No residential or geographical restrictions will be in effect for this project. Federal requirements will take precedent over State and local requirements, unless state and local requirements are deemed to be more stringent.
Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid Documents, Agreement, Special Notes, Specifications, and Contract Drawings may be examined, at no expense, on the Town of Bedford's website (https://bedfordny.gov/Bids.aspx). Contract documents will also be available on the New York State Contract Reporter website.
Contractors that obtain Contract Documents from the Town's website, https://bedfordny.gov/Bids.aspx must notify the Town, by emailing Highway@bedfordny.gov , in order to be placed on the official Plan Holder List, to receive Addenda and other Bid correspondence. Bids received from Contractors other than those on the official Plan Holders List will not be accepted.
Addenda will be emailed from Creighton Manning Engineering to Bidders listed on the official Plan Holders List. An emailed response from the Bidder to the Addendum sent by Creighton Manning Engineering will act as proof that the Bidder received the Addendum. In addition to an emailed response, Bidders must acknowledge receipt of all Addenda by signing and dating the Acknowledgement of Receipt of Addenda on Page II-4. Failure of any Bidder to receive any such Addenda or interpretation shall not relieve such Bidder from any obligation under this Bid submittal, or compliance with any such addenda. All Addenda so issued shall become part of the Contract Documents.
Contract Documents will be made available beginning March 28, 2025. The Town of Bedford will advertise for 4 weeks pre-bid and answer
Questions regarding the Contract Documents should be directed to Jared M. Anderson, PE at Creighton Manning Engineering either through email at janderson@cmellp.com or by telephone at 845-849-0091. Bidders shall promptly notify Creighton Manning Engineering of any errors, omissions, conflicts or ambiguity within the Contract Documents within 3 days of bid opening.
All bids must include the completed Bid Form, Acknowledgement of Addenda & References, Bid Proposal, Resolution, Offer of Surety, Bid Bond, Indemnification and Hold Harmless Agreement, Sexual Harassment Written Policy & Training Certification, Non-Interruption of Work Agreement, Disclosure of Lobbying Activities, DBE Goals Form, Certification of Compliance with the Iran Divestment Act, Certificate of Registration with the NYSDOL, Non-Collusive Bidding Certifications, Offerer Disclosure of Prior Non-Responsibility Determinations, Combined Certification Form and Federal DBE Commitment & GFE Bid Requirements. This is a unit price bid as described in the Instructions to Bidders. No bidder may withdraw his/her bid within calendar days after the actual date of the opening thereof.
Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders.
Bids to be considered must be received in a sealed envelope at the Town of Bedford Town House, 321 Bedford Rd, Bedford Hills, NY 10507 by 10:00 AM, local time, on April 25, 2025 at which time and place they will be publicly opened and read aloud. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly labeled with the formal project description, shown above.
The Bidder to whom the Contract is awarded will be required to furnish Performance, Payment and Guarantee Bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have a CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instructions for completion online at https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms?redirect=legacy#Construction.
The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2, 1968, and published in the Federal Register (41CFRPart 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.
The Town of Bedford reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any informalities in, and to reject, any and all bids or to accept the one that in its judgment will be for the best interest of the Town. All bids are subject to final review and approval by the Town of Bedford before any award of contract may be made. Receipt of bids by the Town shall not be construed as authority to bind the Town.
The work will be substantially completed 120 calendar days from Notice to Proceed and completed and ready for final payment by 150 calendar days from Notice to Proceed.
The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.
Owner's Contact
Engineer's Contact
Kevin Winn, P.E.
Jared M. Anderson, PE
Town of Bedford, Commissioner of DPW
Creighton Manning Engineering, LLP
Phone: (914) 241-2458
Phone: (845) 849-0091
Email: Highway@bedfordny.gov
Email: janderson@cmellp.com
No questions or inquiries regarding this bid will be accepted within three (3) business days prior to the bid opening.
Service-Disabled Veteran-Owned Set Aside: No
Disadvantaged Owned Sub-Contracting Goal: 10%
Due date:04/25/2025 10:00 AM
Harris and Babbitt Road Intersection Project
Contract term: 150 days
County(ies): All NYS counties
Location: Harris and Babbitt Road Intersection
Business entities awarded an identical or substantially similar procurement contract within the past five years:
none
