Grant Management Awards Platform
ID: 2131908
• State: New York
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Description
Background
SUNY Empire State University is seeking to acquire a Grant Management Awards Platform under its discretionary authority as per New York State Education Law ยง355(5)(a). The university, established in 1971, focuses on providing affordable online education and individualized curriculum to over 16,000 students. The goal of this contract is to implement a secure, cloud-based software solution that will streamline the administration of emergency grants and awards, enhancing the efficiency of internal workflows.
Work Details
The platform must support end-to-end workflows for grant management, including: application intake, document collection, multi-stage review processes, scoring and rubric-based evaluations, award determination, reporting capabilities, and applicant communications.
Specific requirements include:
- An interactive form builder for creating unlimited forms without vendor assistance
- Seamless single sign-on integration
- Role-based permissions for different user roles
- Document handling capabilities
- Support for recommendation requests
- Multi-round review processes with feedback
- In-platform messaging
- APIs for integrations
- Standard and advanced reporting features
- Scalability to support at least 40 users and up to 10,000 applications annually
- The ability to migrate data from the current system within two weeks.
The Technical Specifications Response Document (TSRD) must be completed by bidders as part of their proposal.
Period of Performance
The anticipated contract start date is May 15, 2026, following the proposal due date of March 12, 2026. The contract will be awarded for a duration of five years.
Place of Performance
The services will be performed at SUNY Empire State University's locations in New York State.
Bidder Requirements
Bidders must comply with New York State Finance Law regarding lobbying contacts during the procurement process. They are required to submit a Vendor Responsibility Questionnaire if they or their subcontractors expect to receive more than $100,000 over the life of the contract. Additionally, bidders must adhere to diversity requirements including participation goals for Service-Disabled Veteran-Owned Businesses (SDVOB) set at 6% and Minority/Women-Owned Business Enterprises (MWBE) participation goals as specified in the solicitation.
SUNY Empire State University is seeking to acquire a Grant Management Awards Platform under its discretionary authority as per New York State Education Law ยง355(5)(a). The university, established in 1971, focuses on providing affordable online education and individualized curriculum to over 16,000 students. The goal of this contract is to implement a secure, cloud-based software solution that will streamline the administration of emergency grants and awards, enhancing the efficiency of internal workflows.
Work Details
The platform must support end-to-end workflows for grant management, including: application intake, document collection, multi-stage review processes, scoring and rubric-based evaluations, award determination, reporting capabilities, and applicant communications.
Specific requirements include:
- An interactive form builder for creating unlimited forms without vendor assistance
- Seamless single sign-on integration
- Role-based permissions for different user roles
- Document handling capabilities
- Support for recommendation requests
- Multi-round review processes with feedback
- In-platform messaging
- APIs for integrations
- Standard and advanced reporting features
- Scalability to support at least 40 users and up to 10,000 applications annually
- The ability to migrate data from the current system within two weeks.
The Technical Specifications Response Document (TSRD) must be completed by bidders as part of their proposal.
Period of Performance
The anticipated contract start date is May 15, 2026, following the proposal due date of March 12, 2026. The contract will be awarded for a duration of five years.
Place of Performance
The services will be performed at SUNY Empire State University's locations in New York State.
Bidder Requirements
Bidders must comply with New York State Finance Law regarding lobbying contacts during the procurement process. They are required to submit a Vendor Responsibility Questionnaire if they or their subcontractors expect to receive more than $100,000 over the life of the contract. Additionally, bidders must adhere to diversity requirements including participation goals for Service-Disabled Veteran-Owned Businesses (SDVOB) set at 6% and Minority/Women-Owned Business Enterprises (MWBE) participation goals as specified in the solicitation.
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Overview
Opportunity Type
General
Opportunity ID
2131908
Response Deadline
March 12, 2026
Past Due
Date Posted
Feb. 19, 2026
Source
Source Notes
Must be signed in to the New York Contract Reporter to view the opportunity.
Pre-Bid Conference
Description of any pre-bid conference requirements (including mandatory or optional)
Est. Value Range
Experimental
$500,000 - $2,000,000
(AI estimate)
Agency Distribution
High
On 2/19/26 State University of New York (SUNY) in New York issued General Grant Management Awards Platform with ID 2131908 due 3/12/26.
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Posted documents for Grant Management Awards Platform
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Classifications
Opportunity Classification
Information Technology - Commodities