Enterprise Asset Management Software
ID: 2132389
• State: New York
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Description
Background
The City of Olean is seeking proposals for an Enterprise Asset Management Software (EAM Software) to enhance its Asset Management Program (AMP). The goal is to procure a comprehensive solution that includes software provision, implementation, training, and ongoing technical support from a single vendor. This initiative aims to improve the management of the City’s drinking water and wastewater assets, with potential future applications for other municipal assets such as electrical, streets, parks, mechanical, airport, fleet, and facilities. The selected vendor must demonstrate relevant experience with similar-sized municipalities.
Work Details
The EAM Software must provide functionalities including:
- Implementation services including user access development and system integration.
- Support for various asset types: wastewater (collection and treatment), drinking water (supply and distribution), stormwater, electrical systems, streets, parks, mechanical systems, airport facilities, fleet management, and buildings.
- A work order system that allows easy creation of work orders with status tracking and cost tracking capabilities.
- Mobile application compatibility for data collection on Apple, Android, and Windows devices.
- Asset management features that align with the NYDEC Asset Management Guide methods including condition scoring and risk assessment.
- Data integration capabilities for asset inspections and multimedia documentation.
- Resource management tools for capital improvement planning and prioritizing repairs.
Period of Performance
The contract will span 5 years with an anticipated start date upon procurement of the software. The objective is to complete a comprehensive asset inventory by March 1, 2028.
Place of Performance
The services will be performed in Olean, NY.
Bidder Requirements
Bidders must have at least five years of experience providing similar software solutions to municipalities. They must maintain all necessary licenses and insurance naming the City as additional insured. Bidders should comply with local, state, and federal laws applicable to the services required.
The City of Olean is seeking proposals for an Enterprise Asset Management Software (EAM Software) to enhance its Asset Management Program (AMP). The goal is to procure a comprehensive solution that includes software provision, implementation, training, and ongoing technical support from a single vendor. This initiative aims to improve the management of the City’s drinking water and wastewater assets, with potential future applications for other municipal assets such as electrical, streets, parks, mechanical, airport, fleet, and facilities. The selected vendor must demonstrate relevant experience with similar-sized municipalities.
Work Details
The EAM Software must provide functionalities including:
- Implementation services including user access development and system integration.
- Support for various asset types: wastewater (collection and treatment), drinking water (supply and distribution), stormwater, electrical systems, streets, parks, mechanical systems, airport facilities, fleet management, and buildings.
- A work order system that allows easy creation of work orders with status tracking and cost tracking capabilities.
- Mobile application compatibility for data collection on Apple, Android, and Windows devices.
- Asset management features that align with the NYDEC Asset Management Guide methods including condition scoring and risk assessment.
- Data integration capabilities for asset inspections and multimedia documentation.
- Resource management tools for capital improvement planning and prioritizing repairs.
Period of Performance
The contract will span 5 years with an anticipated start date upon procurement of the software. The objective is to complete a comprehensive asset inventory by March 1, 2028.
Place of Performance
The services will be performed in Olean, NY.
Bidder Requirements
Bidders must have at least five years of experience providing similar software solutions to municipalities. They must maintain all necessary licenses and insurance naming the City as additional insured. Bidders should comply with local, state, and federal laws applicable to the services required.
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Overview
Agency
Opportunity Type
General
Opportunity ID
2132389
Response Deadline
March 31, 2026
Past Due
Date Posted
March 4, 2026
Source
Source Notes
Must be signed in to the New York Contract Reporter to view the opportunity.
Est. Value Range
Experimental
$500,000 - $2,000,000
(AI estimate)
Agency Distribution
High
On 3/4/26 Olean, City of in New York issued General Enterprise Asset Management Software with ID 2132389 due 3/31/26.
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Documents
Posted documents for Enterprise Asset Management Software
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Classifications
Opportunity Classification
Information Technology - Commodities
NAICS