Electronic Project Record Management System.

Description of Goods or Services to Be Bid: The Metropolitan Transportation Authority, its subsidiaries and affiliates (collectively, the MTA ), hereby solicits technical and cost proposals from firms that specialize in providing robust, and scalable cloud-based Electronic Project Record Management software tool.

The MTA is seeking a secure, scalable, cloud-hosted, fully supported, highly available, easily configurable, and auditable Electronic Project Record Management software tool to assist in managing the MTA's multi-billion-dollar capital program across entire project lifecycles, primarily focused on the design and construction phases for approximately 1,200 active capital projects. The application will need to support and track over 5,000 users (in-house staff agency-wide, and personnel from design firms and general contractors) through the typical workflow of design and construction activities and allow for sharing, collaborating and communicating the data produced (e.g., design/construction submittals/approvals, contractor and formal requests for information, daily reports/checklists). The selected vendor will supply technical and user training, maintain and update software, and demonstrate the ability to convert and preserve current MTA data for use in the new application (if applicable). This application shall become one of the critical components of the MTA C&D Project Management Information System (PMIS). Certain components of this system are already in place. The selected vendor product shall be capable of thorough data integration with the systems already in place and have a robust method of data integration such that it will be relatively easy to integrate the system into the future PMIS components, without extensive development effort.

(X) PRE-BID CONFERNECE: VIRTUAL/TO ATTEND: Prospective bidders must email Nasir Ashfaq at nasir.ashfaq@mtahq.org to attend the pre-bid conference.

DATE: 4/16/2025

TIME: 10:00 AM

Eligibility/ Qualifications Requirements/ Preferences

Visit our website at https: https://new.mta.info/doing-business-with-us/procurement/mta-headquarters for more details and information on obtaining bid documents.

****PLEASE NOTE- YOU MUST HAVE AN MTA BIDDER/SUPPLIER NUMBER TO DOWNLOAD THE BID DOCUMENTS. IF YOU ARE NOT A REGISTERED VENDOR, PLEASE ACCESS THE MTA VENDOR PORTAL, WWW.MYMTA.INFO/VENDOR, TO REGISTER AS A BIDDER****

Service-Disabled Veteran-Owned Set Aside: No

Minority Owned Sub-Contracting Goal: 0%

Women Owned Sub-Contracting Goal: 0%

Service-Disabled Veteran-Owned Business Contracting Goal: 0%

Disadvantaged Owned Sub-Contracting Goal: 0%

Due date:04/28/2025 2:30 PM

Contract term: Five Years (5) years

County(ies): All NYS counties

Business entities awarded an identical or substantially similar procurement contract within the past five years:

Asite