2026 DHSES OIEC Symposium & New York State 911 Coordinators Association Conference Hotel Facilities and Catering Service
ID: 2127457
• State: New York
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Description
Background
The New York State Division of Homeland Security and Emergency Services (DHSES) is seeking to acquire Conference Hotel Facilities and Catering Service for its 2026 DHSES OIEC Symposium & New York State 911 Coordinators Association Conference.
The conference is scheduled to take place from May 4, 2026, to May 7, 2026, with the aim of providing a venue for approximately 170 participants.
Work Details
The contractor will provide the following services:
1. Conference Hotel Facilities:
- Adequate space for up to 170 participants.
- Overnight accommodations for up to 150 guests.
- On-site restaurant/catering facilities capable of serving all meals for attendees.
- Parking for at least 200 vehicles.
- Complimentary Wi-Fi access.
2. Catering Services:
- Breakfast from Day 2 to Day 4, including a variety of options such as fruits, cereals, eggs, and breakfast meats.
- Lunch on Days 2 and 3 with deli and hot buffet options.
- Morning and afternoon refreshment breaks with coffee, muffins, cookies, and fruit.
- Buffet dinner on Day 1 and sit-down dinner on Day 2 with multiple entrée options.
3. Meeting Room Requirements:
- Main meeting room set up classroom style with necessary AV equipment.
- Registration area setup prior to the event.
- Break area separate from main meeting room.
Period of Performance
The contract will commence upon approval from the New York State Office of the State Comptroller (OSC) and will be in effect for one year.
Place of Performance
The conference facilities must be located within the NYS Office of the State Comptroller's Central Region, which includes Cayuga, Cortland, Madison, Onondaga, and Oswego counties.
Bidder Requirements
Bidders must meet specific qualifications including having a minimum American Automobile Association (AAA) rating of three diamonds or higher for their proposed facility.
Additionally, bidders are required to comply with all mandatory requirements outlined in the solicitation.
The New York State Division of Homeland Security and Emergency Services (DHSES) is seeking to acquire Conference Hotel Facilities and Catering Service for its 2026 DHSES OIEC Symposium & New York State 911 Coordinators Association Conference.
The conference is scheduled to take place from May 4, 2026, to May 7, 2026, with the aim of providing a venue for approximately 170 participants.
Work Details
The contractor will provide the following services:
1. Conference Hotel Facilities:
- Adequate space for up to 170 participants.
- Overnight accommodations for up to 150 guests.
- On-site restaurant/catering facilities capable of serving all meals for attendees.
- Parking for at least 200 vehicles.
- Complimentary Wi-Fi access.
2. Catering Services:
- Breakfast from Day 2 to Day 4, including a variety of options such as fruits, cereals, eggs, and breakfast meats.
- Lunch on Days 2 and 3 with deli and hot buffet options.
- Morning and afternoon refreshment breaks with coffee, muffins, cookies, and fruit.
- Buffet dinner on Day 1 and sit-down dinner on Day 2 with multiple entrée options.
3. Meeting Room Requirements:
- Main meeting room set up classroom style with necessary AV equipment.
- Registration area setup prior to the event.
- Break area separate from main meeting room.
Period of Performance
The contract will commence upon approval from the New York State Office of the State Comptroller (OSC) and will be in effect for one year.
Place of Performance
The conference facilities must be located within the NYS Office of the State Comptroller's Central Region, which includes Cayuga, Cortland, Madison, Onondaga, and Oswego counties.
Bidder Requirements
Bidders must meet specific qualifications including having a minimum American Automobile Association (AAA) rating of three diamonds or higher for their proposed facility.
Additionally, bidders are required to comply with all mandatory requirements outlined in the solicitation.
Overview
Opportunity Type
General
Opportunity ID
2127457
Response Deadline
Oct. 30, 2025
Past Due
Date Posted
Oct. 8, 2025
Source
Source Notes
Must be signed in to the New York Contract Reporter to view the opportunity.
Est. Value Range
Experimental
$500,000 - $1,500,000
(AI estimate)
Agency Distribution
High
On 10/8/25 Homeland Security and Emergency Services, NYS Division of in New York issued General 2026 DHSES OIEC Symposium & NYS 911 Coordinators Conference Hotel Facilities and Catering Service with ID 2127457 due 10/30/25.
Contacts
Documents
Posted documents for 2026 DHSES OIEC Symposium & New York State 911 Coordinators Association Conference Hotel Facilities and Catering Service
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Classifications
Opportunity Classification
Real Property, Office, Hotel, Conferences & Meeting Space - Consulting & Other Services
NAICS