2026-2027 LGRMIF Competitive Grant Awards
ID: 2131791
• State: New York
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Description
Background
The Local Government Records Management Improvement Fund (LGRMIF) grants program, established in 1989, aims to assist local governments in New York State in developing and enhancing their records management programs.
The funding for these grants is sourced from fees collected by county clerks and the New York City Register for recording specific documents.
The program is competitive and awards grants based on the merits of applications submitted by local governments.
The overarching goal is to ensure that local governments take primary responsibility for the ongoing support of their records management programs, as mandated by the 1987 Local Government Records Law.
Work Details
The LGRMIF grants can be utilized for various projects including:
1. **Disaster Preparedness**: Development and implementation of disaster recovery plans for archival and vital records, with a maximum award of $75,000 for individual projects or $150,000 for shared services projects.
2. **Inactive Records Management**: Projects aimed at planning, developing, or improving management of inactive records, including conducting inventories and organizing records.
3. **Historical Records Management**: Activities focused on preserving archival records deemed worthy of permanent preservation, including rehousing and describing historical records.
4. **Files Management**: Systematic control of active files through reorganizing or centralizing paper files and implementing classification systems.
5. **Document Conversion and Access**: Converting records to microfilm or digital formats to enhance access.
Period of Performance
The grant application deadline is April 1, 2026, with projects expected to commence no earlier than July 1, 2026.
All work must be completed by June 30, 2027, with final reports due by July 31, 2027.
Place of Performance
The geographic location for performance includes all eligible local governments within New York State.
Bidder Requirements
Applicants must have a designated Records Management Officer (RMO) and adopt the State Archives’ Retention and Disposition Schedule (LGS-1).
Additionally, applicants requesting over $25,000 must comply with Minority/Women-Owned Business Enterprises (M/WBE) policies.
The Local Government Records Management Improvement Fund (LGRMIF) grants program, established in 1989, aims to assist local governments in New York State in developing and enhancing their records management programs.
The funding for these grants is sourced from fees collected by county clerks and the New York City Register for recording specific documents.
The program is competitive and awards grants based on the merits of applications submitted by local governments.
The overarching goal is to ensure that local governments take primary responsibility for the ongoing support of their records management programs, as mandated by the 1987 Local Government Records Law.
Work Details
The LGRMIF grants can be utilized for various projects including:
1. **Disaster Preparedness**: Development and implementation of disaster recovery plans for archival and vital records, with a maximum award of $75,000 for individual projects or $150,000 for shared services projects.
2. **Inactive Records Management**: Projects aimed at planning, developing, or improving management of inactive records, including conducting inventories and organizing records.
3. **Historical Records Management**: Activities focused on preserving archival records deemed worthy of permanent preservation, including rehousing and describing historical records.
4. **Files Management**: Systematic control of active files through reorganizing or centralizing paper files and implementing classification systems.
5. **Document Conversion and Access**: Converting records to microfilm or digital formats to enhance access.
Period of Performance
The grant application deadline is April 1, 2026, with projects expected to commence no earlier than July 1, 2026.
All work must be completed by June 30, 2027, with final reports due by July 31, 2027.
Place of Performance
The geographic location for performance includes all eligible local governments within New York State.
Bidder Requirements
Applicants must have a designated Records Management Officer (RMO) and adopt the State Archives’ Retention and Disposition Schedule (LGS-1).
Additionally, applicants requesting over $25,000 must comply with Minority/Women-Owned Business Enterprises (M/WBE) policies.
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Overview
Agency
Opportunity Type
Grant or notice of funds availability
Opportunity ID
2131791
Response Deadline
April 1, 2026
Past Due
Date Posted
Feb. 17, 2026
Source
Source Notes
Must be signed in to the New York Contract Reporter to view the opportunity.
Est. Value Range
Experimental
$1,000,000 - $5,000,000
(AI estimate)
Agency Distribution
High
On 2/17/26 Education, NYS Dept. of in New York issued Grant or notice of funds availability LGRMIF Competitive Grant Awards for 2026-2027 with ID 2131791 due 4/1/26.
Contacts
Documents
Posted documents for 2026-2027 LGRMIF Competitive Grant Awards
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Classifications
Opportunity Classification
Educational & Recreational - Consulting & Other Services