Travel & Adventure Show Booth Registration Services

Background
The City of Santa Fe, through its Tourism Department, is seeking to engage Unicomm LLC for booth registration services at the Travel & Adventure Shows across multiple cities. The contract aims to promote tourism and enhance visibility for the city by participating in these events.

The total cost for 22 booths across five different shows is $76,890, which exceeds the small purchase threshold, necessitating a sole source procurement process.

Work Details
The contractor will provide booth registration services for 22 booths at the following events:
1) Phoenix - February 14-15, 2026;
2) Los Angeles - March 7-8, 2026;
3) Bay Area - March 21-22, 2026;
4) Dallas - March 28-29, 2026;
5) Denver - April 11-12, 2026.

The total cost for these registrations is $76,890. This includes a breakdown of costs per event:
- Dallas: $24,465
- Denver: $13,980
- Phoenix: $10,485
- Los Angeles: $20,970
- Bay Area: $6,990.

Refunds from participating cities amount to $31,653.54.

Period of Performance
The contract will be executed over the course of five events scheduled from February to April of 2026.

Place of Performance
The services will be performed at various locations including Phoenix (AZ), Los Angeles (CA), Bay Area (CA), Dallas (TX), and Denver (CO).

Bidder Requirements
This contract is designated as a sole source due to the specific nature of the services provided by Unicomm LLC as the only vendor capable of offering booth registrations for these particular shows. No additional certifications or set-asides are mentioned.