Software License Renewal Services

Background
Deming Public Schools is seeking to renew software licenses from Infinite Campus, a sole source provider. The renewal is necessary for the continued operation and support of their software systems, which are critical to the school's educational mission. The total contract amount is $114,779.60 for the term of one year, from June 2026 to June 2027.

Work Details
The contract includes the renewal of software licenses and support services for various products provided by Infinite Campus. Specific items include:
- License: SIS (5,117 units at $6.00 each) totaling $30,702.00
- Support: SIS (1 unit at $10,000.00) totaling $10,000.00
- SIS Hosting: Campus Cloud Choice (5,117 units at $1.50 each) totaling $7,675.50
- Data Warehouse Virtual Server (1 unit at $4,051.00) totaling $4,051.00
- License: Messenger (5,117 units at $0.90 each) totaling $4,605.30
- Support: Messenger (5,117 units at $0.25 each) totaling $1,279.25
- Telecom Annual Fee: Messenger (1 unit at $5,884.55) totaling $5,884.55
- Campus Passport (5,117 units at $0.50 each) totaling $2,558.50
- Yearly Event Series (1 unit at $3,850.00) totaling $3,850.00
- Yearly Event Series - Campus Passport Discount (1 unit at -$500.00) resulting in a deduction of $500.00
- Campus Learning (5,117 units at $2.00 each) totaling $10,234.00
- Online Registration Prime (5,117 units at $2.00 each) totaling $10,234.00
- Campus Analytics (5,117 units at $2.00 each) totaling $10,234.00
- Campus Workflow (5,117 units at $2.00 each) totaling $10,234.00
- Custom Reports Annual Fees for various reports including SpedTrack Data Import Utility ($1,300), Custom GPA ($195), Early Warning ($1,105), HR Data Import ($240), Transcript-State ($585), Transfinder Import ($162.50), and Transportation Import ($150).

Period of Performance
The period of performance for this contract is from June 2026 to June 2027.

Place of Performance
The services will be performed for Deming Public Schools located in Deming, New Mexico.

Bidder Requirements
This procurement is justified as a sole source under the provisions of 13-1-126 due to the unique nature of the software and services provided by Infinite Campus.