DNCR Cannon Mountain Ski Area 24/25 & 25/26 International Bus...

Background
Cannon Mountain is looking for a bus or transportation company to transport international students to and from Cannon Mountain and their respective lodging property (locations include: Franconia, Linwood and Mt. Washington Valley). Prospective vendors should be available for morning pick-ups, ranging in time from 7 a.m. to 10 a.m. and afternoon pick-ups, ranging from 1 p.m. to 4:30 p.m. during the 2024-2025 & 2025-2026 seasons or December 2024 through April 2026 with the ability to make 110 trips each winter.

Work Details
1. Vendor must be able to transfer more than one school from more than one location or property on any given day, regardless of holidays.
2. Pick-up times generally include times between 7:00 a.m. to 10:00 a.m. and 1:00 p.m. to 4:30 p.m. Vendor must be flexible with times to accommodate varying situations at the resort and lodging properties.
3. Pick-up and drop-off locations are generally from the Linwood/Franconia NH area and the Mt. Washington Valley area.
4. Vendor must have the ability to transport a minimum of 15 passengers and a maximum of 200 passengers (per school) with as few transportation vehicles/busses as possible, per requests made on the Function Sheet.
5. Vendor shall send scheduled number of buses as what’s requested and confirmed on Function Sheets. Vendor shall not send one bus to do two trips unless previously confirmed. In emergency situations where second or third bus is unable to make a trip, Vendor may request a bus to do more than one trip for a group to transport to or from lodging property or Cannon to remain in accordance with pick-up and drop-off times.
6. Requested and confirmed number of buses will be sent via a Function Sheet; sent a month prior to a group’s arrival. Vendor shall not assume a group is confirmed or the number of buses until the final Function Sheet has been received. Vendor must abide by most recently submitted function sheet by the State of New Hampshire.
7. Vendor buses shall be able accommodate a maximum of 56 people per bus.
8. The relative cost must include a per-day, per-vehicle/bus fee (both a.m. and p.m. trips); hourly rate will not be accepted.
9. Vendor, when requested, shall transport equipment on vehicles/busses both to and from Cannon and respective lodging properties.
10. Dates of transportation required: December 2024 through April 2026 during the winter operating seasons.

Period of Performance
The term of the contract shall commence upon execution by the Commissioner of the Department of Natural and Cultural Resources (December 1, 2024) and shall continue thereafter through (ending date April 30, 2026) upon approval of the Governor and Executive council.

Place of Performance
Franconia Notch State Park/Cannon Mountain, Franconia, New Hampshire