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Large Tent Rental Services for NC State Fair

ID: Doc1616820853 • State: North Carolina
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Description

Large Tent Rental for the NC State Fair
Background
The North Carolina Department of Agriculture and Consumer Services (NCDA&CS) is seeking bids for large tent rental services for the North Carolina State Fair (NCSF).
The NCSF is a significant annual event that attracts approximately one million attendees each fall, featuring rides, food, competitions, and educational exhibits.
The goal of this contract is to furnish, deliver, set up, and remove rental tents in accordance with specified requirements. The contract will be awarded as an Agency Contract.

Work Details
The vendor is required to provide the following services:
1. Delivery and setup of tents by October 6, 2025.
2. Removal of tents starting October 27, 2025, and completion by October 31, 2025.
3. Tents must be clean, in good condition, free of rips/tears, and ready for use.
4. Tents shall be Hoeker Brand or functional equivalents with specific construction requirements (e.g., aluminum tube construction for frame tents).
5. Lighting must include a minimum of eight lights per tent (mercury vapor or LED).
6. Vendor must provide electrical cords from tents to electrical panels.
7. All stake holes must be filled and repaired after removal.
8. Specific tent sizes include:
- Market Place: 40ft x 140ft Clearspan
- Eastern Carolina Vintage: 60ft x 50ft Clearspan
- Apprentice: 50ft x 100ft Clearspan
- Poultry: 66ft x 130ft Clearspan
- Hospitality: 40ft x 80ft Clearspan with subflooring
- Gate 9 Scanning: 50ft x 50ft Clearspan
- Flower Show: 50ft x 70ft Clearspan.

Period of Performance
The contract will have an initial term of three years starting from the date of final contract execution.
Tent setup must begin on September 22, 2025, and be completed by October 6, 2025; removal will start on October 27, 2025, and must be completed by October 31, 2025.

Place of Performance
The services will be performed at the North Carolina State Fairgrounds located at 4285 Trinity Rd., Raleigh, NC.

Bidder Requirements
Vendors must be registered in good standing with the North Carolina Electronic Vendor Portal (eVP).
Vendors are encouraged to meet or exceed a goal of at least ten percent utilization of diverse firms as subcontractors in accordance with North Carolina General Statute G.S.143-48.

Overview

Opportunity ID
Doc1616820853
Response Deadline
July 15, 2025 Past Due
Date Posted
July 1, 2025
Est. Value Range
Experimental
$500,000 - $1,500,000 (AI estimate)
Agency Distribution
High
Source
Source Notes
North Carolina recently changed its procurement system. Old procurements are available at https://www.ips.state.nc.us/IPS/BidNumberSearch.aspx.
On 7/1/25 DEPARTMENT OF AGRICULTURE in North Carolina issued Large Tent Rental Services for NC State Fair with ID Doc1616820853 due 7/15/25.

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